SUPTS. MEMO NO. 151

August 4, 2000

 

INFORMATIONAL
 

TO:	Division Superintendents
FROM:	Jo Lynne DeMary Superintendent of Public Instruction
SUBJECT:	Electronic Transmission of Supts. Memos

Beginning October 1, the Department of Education will no longer distribute paper copies of superintendent’s memos; instead the memos will be made available electronically. The new system complies with an executive order issued by Governor Gilmore and also with the trend toward increased use of electronic communications.

The transition period from the date of this memo to October 1 will give school divisions the opportunity to make necessary arrangements to accommodate the new procedure.

As you know, superintendent’s memos are already on the department’s website in electronic format. During September, superintendents will continue to receive memos in the same way that they have been distributed by the agency in the past. In September, the department will send superintendents via e-mail a cumulative index of memos issued each week. The cumulative index will include a list of superintendent’s memos by title and will be linked to their location on the DOE website. An example of this procedure follows:

Cumulative Index of Superintendent’s Memos for the Week of June 12-16

INF #121 - House Joint Resolution 270

/administrators/superintendents_memos/2000/inf121.html

INF #119 - Application for 2000-2001 Title II Eisenhower Funds

/administrators/superintendents_memos/2000/inf119.html

INF #118 - The Role of the Library Media Specialist in SOL

/administrators/superintendents_memos/2000/inf118.html

INF #117 - Regional Schools Contracting and Planning Committee

/administrators/superintendents_memos/2000/inf117.html

INF #116 - 2000 Technology Literacy Challenge Fund Subgrant Application

/administrators/superintendents_memos/2000/inf116.html

The use of electronic publication of superintendent’s memos offers several important advantages, including easier internal distribution in school divisions, greater flexibility in distributing information to school personnel, and a reduction in the need for storage space.

If you have questions or need additional information about the new method for accessing superintendent’s memos, please contact Lan Neugent, assistant superintendent for technology in the Department of Education at mailto:lneugent@pen.k12.va.us or (804) 225-2757.

JLD/HLS/jd