COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120



 
 
 
SUPTS. MEMO NO. 172
September 15, 2000

INFORMATIONAL
 
TO: Division Superintendents
FROM: Jo Lynne DeMary
Superintendent of Public Instruction
SUBJECT: 2000-2001 Vocational Education State Equipment Entitlements, Reimbursement, and Inventory Forms

Attached are the vocational education state equipment entitlements (Attachment A) for fiscal year 2001. Also attached are the reimbursement forms (Attachment B) and the inventory forms (Attachment C) to claim your entitlement. The completed reimbursement and inventory forms should be sent to Mrs. Patricia Brooks, accountant senior, any time during this fiscal year. Final reimbursement request forms must be submitted to Mrs. Brooks no later than June 1, 2001. Reimbursement may be submitted for the equipment listed in the Recommended Equipment Approved for Vocational Education Programs, 1997 edition. All other purchased equipment must have a letter of prior approval from a state program specialist. Invoices must be submitted with check numbers and dates paid.

The Inventory of Equipment Purchased with Vocational Funds (Form NA.011) must be completed for any purchased item costing $300 or more. Record/Item Numbers can be referenced to the Recommended Equipment Approved for Vocational Programs under individual program service number headings. An itemized list must be attached to the invoices for each program service showing the total amount being claimed on the reimbursement request. Reimbursement for eligible equipment in fiscal year 2001 will be 50 percent of the total expenditures claimed up to your approved entitlement.

Questions concerning the fiscal year 2001 entitlements may be addressed to Mrs. Leigh H. Williams, senior budget analyst, at (804) 225-2025. Questions concerning eligible equipment and equipment reimbursement may be addressed to Mrs. Patricia Brooks at (804) 371-0033. If additional information is needed, please contact Dr. Neils W. Brooks, director, Office of Career, Technical, and Adult Education Services, at (804) 225-2847, or Bob Almond, administrative manager for grants programs, at (804) 225-3349.

JD/lw

Attachments

/administrators/superintendents_memos/2000/inf172a.pdf

/administrators/superintendents_memos/2000/inf172b.pdf

/administrators/superintendents_memos/2000/inf172c.pdf