COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO. NO. 3
May 26, 2000

REGULATORY

TO: Division Superintendents
FROM: JoLynne DeMary
Acting Superintendent of Public Instruction
SUBJECT: Letter of Agreement to Participate in the School Nutrition Programs for the 2000-2001 School Year


 Regulations governing School Nutrition Programs require each school division to 
enter into a written agreement with the Department of Education (DOE) annually to 
participate in the National School Lunch, School Breakfast, Special Milk and/or the 
Afterschool Snack Programs.

The Letter of Agreement (SL 10), attachments, and the instructions for completion 
are enclosed. Please review the instructions carefully.

Two copies of the completed documents, with original signatures on each, must be 
submitted to the Department of Education, Office of School Nutrition Programs, by 
July 1, 2000.  An approved copy will be returned to the school division and must be 
maintained on file.  Federal reimbursement for meals cannot be paid for the school 
year 2000-2001 without an approved Letter of Agreement.

The Code of Virginia requires school divisions to establish a school breakfast 
program in each public school in which 25 percent or more of the currently enrolled 
children are determined to be eligible for free or reduced-price meals as of 
October 31 of the preceding school year.  New or realigned schools shall use student 
free and reduced price eligibility and membership data as of October 31 of the 
current school year.  
 
Any new or realigned school with 25 percent or more free or reduced price meal 
eligible students shall begin a school breakfast program on the first operating day 
in January of the current school year.  Please review eligibility data for each of 
your schools prior to completing this Letter of Agreement.  If any of your schools 
meet this criterion, a breakfast program must be established. 

School Divisions that have students attending split session kindergarten programs, 
who do not have access to the School Breakfast and Lunch Programs, and/or schools 
that do not participate in the National School Lunch and School Breakfast Programs, 
may apply to participate in the "Special Milk Program for Children."

School divisions may also receive federal reimbursement for snacks served to 
students in an after school program.  The after school programs must meet the 
criteria outlined in Superintendent's Regulatory Memo #2, dated April 30, 1999, 
to qualify for federal reimbursement. School divisions choosing to participate in 
this federal program must complete the Afterschool Snack Program Agreement form 
included with this memo (SL 10A-2.1)

The purpose of the school nutrition program is to . . . "safeguard the health and 
well-being of our nation's children." Meals served to adults are not eligible for 
federal reimbursement, nor do they count toward determining the value of donated 
food assistance. Federal reimbursements, students' meal payments, and other 
nonprofit food service revenues cannot be used to subsidize meals served to adults. 
Breakfasts and lunches served to administrators, teachers, custodians, and other 
adults must be priced so that the adult payment is sufficient to cover the overall 
cost of the meals, including the value of any donated foods.

There is a critical link between nutrition and learning.  Good nutrition feeds 
successful learning. The School Nutrition Programs help students get the nutrition 
they need to learn, grow, and develop.  Your continued support for these programs 
is essential.  Please ensure that the director of your School Nutrition Program 
complies with this regulatory information by the required deadlines.

Questions regarding the Letter of Agreement or any of the School Nutrition Programs 
should be directed to Catherine Digilio Grimes, director of School Nutrition 
Programs at (804) 225-2074.

JLD/CDG/idl

Attachments

Authority Statement:
a) U.S. Department of Agriculture Regulations (7 CFR Part 210, 215, 220, 245 
   and 3018)
b) 8 VAC 20-580-10

/administrators/superintendents_memos/2000/reg003a.pdf

/administrators/superintendents_memos/2000/reg003b.pdf

/administrators/superintendents_memos/2000/reg003c.pdf

/administrators/superintendents_memos/2000/reg003d.pdf

/administrators/superintendents_memos/2000/reg003e.pdf

/administrators/superintendents_memos/2000/reg003f.pdf

/administrators/superintendents_memos/2000/reg003g.pdf

/administrators/superintendents_memos/2000/reg003h.pdf

/administrators/superintendents_memos/2000/reg003i.pdf

/administrators/superintendents_memos/2000/reg003j.pdf