COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P.O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO NO. 20
May 11, 2001
School-sponsored summer feeding
programs help children maintain their nutritional status and their readiness
to learn. There are two mechanisms for school divisions to provide summer
meals and receive federal reimbursement: (1) continuation of the National
School Lunch and Breakfast programs already in place in schools; or, (2)
the U.S. Department of Agriculture (USDA) sponsored Summer Food Service
Superintendent of Public Instruction
of School Nutrition Programs during the Summer
National School Lunch and
Breakfast Programs— administered by the Virginia Department of
Education’s, Office of School Nutrition Programs (SNP).
To participate in the Summer National
School Lunch Program (SNSLP), Summer School Breakfast Program (SSBP), and/or
the Summer Afterschool Snack Program (SASP), please complete the attached
forms (enclosures 1 & 2) and return them to the Department of Education,
School Nutrition Programs, P.O. Box 2120, Richmond, VA 23218-2120, by May
School divisions that offer summer
educational programs (summer school) for students may provide summer school
lunch, breakfast, and/or afterschool snacks as a continuation of the National
School Lunch, School Breakfast, and Afterschool Snack Programs. School
divisions that continue to offer these programs may receive federal reimbursement
through the Virginia Department of Education.
Schools that do not participate
in the School Breakfast or Afterschool Snack Programs during the regular
school year can choose to offer a summer school breakfast or snack program
by completing the program application(s).
All meals and/or snacks served must
meet federal and state regulations and requirements governing the programs.
Claims for reimbursement for Summer
National School Lunch Programs (SNSLP), Summer School Breakfast Programs
(SSBP), and Summer Afterschool Snack Programs are submitted through the
established electronic claim system.
Each school division must activate
the Summer National School Lunch Program (SNSLP), Summer School Breakfast
Program (SSBP), and Summer Afterschool Snack Program, as appropriate, in
its local electronic claims software for each individual School Nutrition
Program (SNP) Unit prior to processing a claim for summer school feeding.
Reimbursement will be paid according
to students’ eligibility for free, reduced-price, or full-price meals/snacks
and the established rate of reimbursement for each program.
Students who were approved for free
or reduced-price meals during the 2000-2001 school year may continue their
same eligibility benefits for the summer school programs.
Claims for reimbursements must be
submitted by the fifteenth of the month following the claim month. Summer
months cannot be consolidated into one single claim. Only one claim for
June reimbursement may be submitted, and it should include all active programs,
NSLP, SBP, SNSLP, SSBP, as applicable. No claim may be made by an SNP Unit
for any summer school program that does not have prior approval from DOE’s
School Nutrition Programs Office.
Snacks served during the school
day are not eligible for reimbursement. School nutrition funds cannot be
used to provide mid-morning or afternoon snacks. School divisions may choose
to provide funding for such snacks from other sources.
School divisions that offer educational
or enrichment programs after the regularly scheduled summer school day
may participate in a Summer Afterschool Snack Program (SASP) and receive
federal reimbursement. The eligibility criteria for participation in the
Summer Afterschool Snack Program must be met as outlined in Regulatory
Superintendent’s Memo #2, dated April 2, 1999.
Summer Food Service Program
by USDA Mid-Atlantic Regional Office in New Jersey not by the Virginia
Department of Education. The U.S. Department of Agriculture, Mid-Atlantic
Regional Office of the Food and Nutrition Service, administers the SFSP
in Virginia. While the regional office is located in New Jersey, it maintains
several field offices that work locally with the SFSP in Virginia.
We encourage school divisions
to participate in this valuable program that is available for children
who live in areas where poor economic conditions exist and who may be deprived
of the benefits of healthy meals if this program is not available.
SFSP provides federal reimbursement
and free nutritious meals to children in eligible areas during school vacations.
School divisions can sponsor the
Summer Food Service Program (SFSP) to provide nutritious healthy meals
to children in areas where there is an economic need. The SFSP would be
appropriate if a school division operates an enrichment program and does
not participate in the Summer National School Lunch and Breakfast Programs
as described above.
This program does not require an
educational program and can be a recreation activity or day camp.
Federal reimbursement is provided
for both the cost of the meals and administration of the program. All meals
are provided free to all children.
More information (including reimbursement
rates) can be obtained on the Internet at www.fns.usda.gov
(search for SFSP).
For additional information about
the Summer Food Service Program sponsored by USDA or for an application,
please contact Mr. Alan Crane, USDA at (609) 259-5134
or write Attention: Summer Food Service Program, USDA, Food
and Nutrition Service, Mercer Corporate Park, 300 Corporate Boulevard,
Robbinsville, NJ 08691-1598.
Further information or questions
regarding this memo should be directed to the School Nutrition Programs
Specialist assigned to your division or to Catherine Digilio Grimes, director
of School Nutrition Programs at (804) 225-2074.