COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 29
June 1, 2001

ADMINISTRATIVE
 
 
TO: Division Superintendents
FROM: Jo Lynne DeMary
Superintendent of Public Instruction
SUBJECT: Report of Combined (Regular and Summer) Term Graduates, 2000-2001

The Report of Combined Term (Regular and Summer School) Graduates for the 2000-2001 school year must be completed for all secondary schools in your school division and returned to the Department of Education no later than Friday, September 7, 2001.

The Modified Standard Diploma has been added to the categories for graduates. The Modified Standard Diploma program is intended for certain students at the secondary level who have a disability and are unlikely to meet the credit requirements for a Standard Diploma. Eligibility and participation in the Modified Standard Diploma program shall be determined by a student's Individual Education Program (IEP) team and the student, where appropriate, at any point after the eighth grade. For a complete definition, please check the Regulations Establishing Standards for Accrediting Public Schools in Virginia, section 8 VAC 20131-50, Requirements for graduation.

Also, information for the School Performance Report Card (SPRC) that previously was collected separately is being combined with the Report of Combined Term Graduates. This information includes the following unduplicated counts:

1. Advanced Placement Courses - Number of students in grades 9-12 who took one or more advanced placement courses during the 2000-2001 school year.

2. Advanced Placement Test Scores - Number of students in grades 9-12 who scored 3 or more on at least one advanced placement test during the 2000-2001 school year.

3. Courses for College Credit - Number of students in grades 9-12 who took one or more courses for college credit during the 2000-2001 school year.

4. Passing courses for College Credit - Number of students in grades 9-12 who passed at least one or more courses for college credit during the 2000-2001 school year.

5. Participation in academic year Governor's Schools - Number of students in grades 9-12 who participated in academic year Governor's schools during the 2000-2001 school year.

6. Alternative Programs - Number of students in grades 9-12 who were enrolled in an alternative program that did not lead to standard, advanced studies, or modified standard diploma, during the 2000-2001 school year.

A custom-designed graduate spreadsheet can be downloaded from the Department of Educationís website at http://www.pen.k12.va.us by selecting "Reports" at the top of the homepage or "Data and Publications" at the bottom and then selecting "Collection of Combined (Regular and Summer) Term Graduates 2000-2001." The complete address is http://www.pen.k12.va.us/VDOE/Publications/grads/datacoll/coll.htm to access the graduate spreadsheet. Detailed instructions for completing and submitting the report and file layouts for ASCII flat files can also be found at this site. Excel 97 or later versions should be used to complete the graduate report.

Information on the contact person for the 2000-2001 graduate report is required. In the Excel spreadsheet, contact information is requested on the first worksheet. For those submitting an ASCII flat file, contact information is requested on the header record.

To avoid duplicate reporting, graduates should be counted in the school in which they were officially enrolled and should not be counted in centers (vocational/technical, special education, alternative education, etc.) in which they received specialized instruction or training for a part of the day.

Each contact person for the Report of Graduates should coordinate the collection of the data for each school in the division and submit the data by e-mail to mailto:grads@pen.k12.va.us by the due date.

Questions or comments relating to the Report of Graduates should be directed to the above e-mail address or to Data Administration at (804) 225-2099.
 
 

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