COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P.O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO NO. 46
September 7, 2001
ADMINISTRATIVE
 
TO: Division Superintendents
FROM: Jo Lynne DeMary
uperintendent of Public Instruction
SUBJECT: 2001 Fall Membership Data Collection

Enclosed is information on the 2001 Fall Membership data collection. The collection includes the following tables:

2002-2003 and 2003-2004 All data must be submitted to the Department of Education on or before Monday, October 15, 2001. Early submission is strongly encouraged. Fall membership data are critical to the revision of ADM estimates and are needed to finalize the state budget submitted by the Governor. The November budget deadline necessitates a very aggressive timeline for the fall membership report.

The fall membership report must be submitted electronically, either in the Excel spreadsheet or ASCII flat file format.

A custom-designed fall membership spreadsheet and detailed instructions for completing the report can be downloaded from the Department of Educationís website at www.pen.k12.va.us by selecting "Reports" at the top of the homepage or "Data and Publications" at the bottom and then selecting "Fall Membership Report 2001-2002" from the "Data Collections" listing. The complete address to access the fall membership spreadsheet is: www.pen.k12.va.us/VDOE/Publications/Fall_Membership/datacoll/coll.htm.

File layouts are included in the instructions for school divisions that prefer to submit the fall membership data as an ASCII flat file. The format for the ASCII flat file layout has been revised.

Information on the contact person for the 2001-2002 fall membership report is required. Updates for the Fall Membership contact will be reported in Phase II of the School and Staff Administration Report that will be completed in mid-September.

Each contact person for the Fall Membership Report should coordinate the collection of all data for the division and submit the data by e-mail to fallmemb@pen.k12.va.us by the due date.

Please direct any questions or comments relating to the Fall Membership Report to the e-mail address above or to Data Administration at (804) 225-2099.

JLD/JCC/dmb