COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P.O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO. NO. 47
September 7, 2001
||Jo Lynne DeMary
Superintendent of Public Instruction
for Certain State Funds in Fiscal Year 2002 Due: October 5, 2001
Chapter 1073 (2000-2002 appropriation act)
requires school divisions to submit certifications for certain incentive-based
accounts before the Department of Education can release funding. The purpose
of this memorandum is to provide you with the certification forms for several
of these accounts. For fiscal year 2002, an Excel template has been created
to facilitate the collection of the required certifications. The Excel
template can be downloaded from the department’s website at the following
Attachment A to this memorandum provides instructions
for accessing the Excel file from the department’s website.
This memorandum addresses the certification
requirements for the following accounts:
School Construction Grants Program Funds – Fiscal
year 2001 carryover funds and fiscal year 2002 funds may be used for school
construction, additions, renovations, infrastructure, site acquisition,
construction, technology, other expenditures related to modernizing classroom
equipment, school safety equipment or school safety renovations, and payments
to escrow accounts pursuant to Chapter 391, 1999 Acts of Assembly (§
22.1-175.5 Code of Virginia). Use of school construction funds for
debt service on projects completed within the previous 10 years, since
fiscal year 1992 (inclusive), is also allowed. This 10-year limit, back
to fiscal year 1992, applies to all sources of school construction funds
expended in fiscal year 2002, including those funds spent from the School
Construction Escrow Fund, regardless of the fiscal year the funds were
originally provided by the state.
The School Construction Grants Program certification
sheet requests information on actual expenditures for fiscal year 2001
and estimated expenditures for fiscal year 2002. The certification sheet
also requests information regarding the treatment of school construction
funds by the local governing body.
Lottery Funds - After this certification has been
signed and returned to the Department of Education, payments will be transmitted
on a semi-monthly basis.
At-Risk – Signing this form certifies that the
state and local shares of the at-risk payment for fiscal year 2002 will
be used to support approved programs for students who are educationally
Additional Teachers – Funding is provided in fiscal
year 2002 for the state’s share of approximately 1,400 elementary teachers,
in addition to those funded through the Standards of Quality and K-3 Reduced
Class Size payments. Signing the form certifies the intent of the school
division to participate in the program in fiscal year 2002. (Note: A subsequent
analysis will be conducted by the department based on data submitted on
the 2001 Fall Membership Report to determine if the additional teachers
provided under this program have been employed.)
Standards of Learning Remediation – Signing this
form certifies that a remediation program will be offered
to students as a condition of receiving state
incentive funds under the SOL Remediation program in fiscal year 2002.
Standards of Learning Algebra Readiness – Signing
this form certifies that a remediation program will be offered to students
who are identified through the required math diagnostic test and that students
who receive remediation will be assessed again at the end of the school
year as a condition of receiving state incentive funds under this program
in fiscal year 2002.
Please note that forms for all other accounts
requiring certification will be communicated through separate superintendents
memoranda. These include:
Technology Support (Technology Resource Assistants)
– Signing this form certifies that on-site support for the Standards of
Learning Web-based Technology initiative will be available at each high
school receiving initiative funds. This support may be provided by directly
employing technology resource assistants or by contracting for on-site
technology support services.
K-3 Primary Class Size Reduction – This certification
will be sent to school divisions in October 2001.
Early Reading Intervention – Informational Supts.
Memo No. 91, dated June 8, 2001, included instructions for participating
in this program. This certification was due to the department by June 29,
Standards of Learning Instructional Materials
– Administrative Supts. Memo No. 39, dated July 20, 2001, contained information
regarding the SOL Instructional Materials payment. The certification for
this program is due to the department by September 28, 2001.
The certifications must be signed and returned
to the budget office by October 5, 2001, if you wish to participate in
these optional programs. If you have any questions concerning these certifications,
please contact budget staff at (804) 225-2025.
At-Risk Four-Year-Olds (Virginia Preschool Initiative)
- Informational Supts. Memo No. 61, dated April 20, 2001, included the
application package and required certifications for fiscal year 2002. The
application was due to the department by May 15, 2001.