P. O. BOX 2120

September 14, 2001

TO: Division Superintendents
FROM: Jo Lynne DeMary
Superintendent of Public Instruction
SUBJECT: 2001-2002 Annual Report on Discipline, Crime, and Violence

The purpose of this memo is to provide information for submitting data on discipline, crime, and violence in public schools for the 2001-2002 year. Data should be submitted for the 365-day period starting with the first day of your 2001-2002 school year. Data submitted will meet the reporting requirements for the following:

All data must be submitted electronically to the Department of Education (DOE) on or before Friday, September 13, 2002. The designated local contact person for this report should coordinate the collection of the data for the division. The data may be maintained locally through any chosen method. However, when data are submitted, school divisions must use either the Excel spreadsheet or a system-generated ASCII flat file. Data must be combined into one file before it is submitted; no files from individual schools will be accepted. The completed ASCII text file should be named disxxx02.txt (where xxx is the three-digit division number). Please e-mail the discipline file to by September 13, 2002. A verification of data submitted by school divisions will be conducted prior to release of any data.

Changes for the 2001-2002 reporting process are as follows:

School code of conduct violations listed under OT1 in the Offense Codes should not be reported to DOE unless the discipline results in out-of-school suspension or expulsion. Violations for all other required DOE offense codes must be reported.

Divisions shall report offenses that occurred in the school in which the studentís membership and attendance is maintained. If the offender is unknown or is not a student, then the school in which the incident occurred shall report the offense.

Information related to this data collection process can be downloaded from the Department of Educationís website at Users can select "Reports" at the top of the home page, or "Data and Publications" at the bottom, and then select "Discipline, Crime, and Violence Data Collection" from the "Collections" list to access the following:

The complete address to access information is:

*The new Excel Spreadsheet will be posted 9/21/01.

Questions regarding this report may be directed to ( or to Roger Mancastroppa at (804) 225-2966.