COMMONWEALTH OF
VIRGINIA
DEPARTMENT OF EDUCATION
P.O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO NO. 52
October 12, 2001
ADMINISTRATIVE
| TO: |
Division
Superintendents |
| FROM: |
Jo
Lynne DeMary
Superintendent of Public
Instruction |
| SUBJECT: |
Instructional
Personnel Data Collection |
The Department of Education
has consolidated data collections for instructional personnel to meet federal
and state reporting requirements for the offices of teacher education and
professional licensure, accreditation, budget, special education, instruction,
and information technology. To facilitate the collection of instructional
personnel information for the 2001-2002 school year, downloadable Excel
files have been created for your use. The Excel spreadsheets and instructions
may be accessed on the Web at: www.pen.k12.va.us/VDOE/Publications/TCHCount/datacoll/coll.htm.
To reduce the number
of separate requests for similar personnel data, the following requirements
have been combined into the Instructional Personnel Data Collection:
-
K - 3 Primary Class Size
Reduction Program Report - due date: Wednesday, November 7, 2001.
Item 143 C. 10. C. through F. of Chapter 1073, 2000 Acts of Assembly (2000-2002
appropriation act), contains several provisions regarding participation
in the optional K-3 Primary Class Size Reduction program. These provisions
require school divisions to provide data to the Department of Education
to verify that each school receiving funds through the K-3 Primary Class
Size Reduction program has a pupil-to-teacher ratio in kindergarten through
grade three as of September 30 that meets the criteria shown in Attachment
A.
To facilitate the collection
of data for fiscal year 2002 related to the pupil-to-teacher ratio, a downloadable
Excel file named "K-3 Primary Class Size Reduction Program FY 2002" is
available for your use. This Excel file contains a data collection template,
instructions for entering data into the template, and a certification form
that must be signed by the division superintendent.
-
Local Eligibility License
Survey - due date: Wednesday, November 7, 2001. The 2000 General
Assembly amended the Code of Virginia to establish a mechanism for
local school boards to issue a three-year nonrenewable local eligibility
license. Information regarding the issuance of the local eligibility license
must be submitted to the Board of Education and the General Assembly. To
facilitate collection of the information for the board and the 2002 General
Assembly, A downloadable Excel spreadsheet named "Local Eligibility Licenses
Report" is available for recording the information.
-
Instructional Personnel
Survey - due date: Friday, December 7, 2001. The consolidated
report meets the requirements for; (a) the supply and demand survey to
identify critical shortages of teachers and administrative personnel, (b)
Title II of the Higher Education Act (HEA) accountability measures on teacher
licensing, (c) documentation of compliance with staffing requirements as
a prerequisite to accreditation, (d) the U.S. Department of Education report
of full-time equivalent personnel employed to provide special education
and related services for children with disabilities, (e) the National Center
for Education Statistics Common Core of Data Survey, (f) documentation
of compliance with Standards of Quality pupil-teacher ratio requirements,
and (g) other budget and grade-level/subject area state and federal reporting.
-
Title II of the Higher Education
ACT (HEA) was enacted in October 1998 and authorizes federal grant programs
that support the efforts of states, institutions of higher education, and
school divisions to improve the recruitment, preparation, and support of
new teachers. Title II also includes accountability measures that require
states and institutions to report teacher preparation and licensing data
annually to the U.S. Department of Education. In order for Virginia to
meet this requirement, it is necessary that school divisions provide information
annually on licensure of public school teachers who are employed.
-
To respond to requirements
of federal regulations on teacher shortage {34CFR 82.210(b)(11) and 653.40(b)},
Virginia’s State Improvement Plan for Special Education, and requests from
the General Assembly, information is requested on the supply and demand
of instructional personnel in your school division.
-
The provisions of Part B
of the Individuals with Disabilities Education Act (IDEA) require agencies
that provide education for children with disabilities to report the number
of personnel employed to provide special education and related services.
-
The Regulations Establishing
Standards for Accrediting Public Schools in Virginia, adopted by the Board
of Education in 2000, prescribe an annual accrediting cycle for schools
and require that schools certify compliance with certain provisions of
the standards as a prerequisite to accreditation. As a prerequisite to
awarding an accreditation rating as defined in 8 VAC 20-131-300, Application
of the Standards, each new or existing school shall document its compliance
with the staffing requirements of 8 VAC 20-131-240.
To facilitate the collection
of instructional personnel information, a downloadable Excel file named
"Instructional Personnel Survey" is available to record the data.
The Instructional Personnel
Data Collection requests:
-
Number of eligible K-3 teachers
in schools that participate in the K-3 Primary Class Size Reduction Program;
-
Information for each individual
issued a local eligibility license - name, degree, major, college or university,
teaching area, and requirements needed for full Virginia license;
-
Division-level counts
- By elementary grade level or program/subject area and/or endorsement
area, the full-time equivalent (FTE) number of instructional personnel
positions (filled and unfilled), total number of teachers, total number
of long-term substitutes, and breakdowns of the number of teachers and
long-term substitutes who are not fully licensed (total number and number
who have sufficient content knowledge);
-
School-level counts
- The total number of teachers, the number of FTE teaching positions, and
the number of FTE teachers whose assignment is in a subject or grade for
which they do not hold an endorsement.
School divisions are requested
to submit the data by e-mail by the due dates listed for each:
-
K-3 Class Size Reduction
Program report, (mailto:k12budget@mail.vak12ed.edu) by Wednesday, November
7, 2001;
Questions regarding the
specific data requirements should be directed to the following contacts:
JLD/dmb
/administrators/superintendents_memos/2001/adm052a.pdf