Letter of Agreement to Participate in the School Nutrition Programs for the 2001-2002 School Year

COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P.O. BOX 2120
RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 4
June 1, 2001

REGULATORY

TO:	Division Superintendents
FROM:	Jo Lynne DeMary Superintendent of Public Instruction
SUBJECT:	Letter of Agreement to Participate in the School Nutrition Programs for the 2001-2002 School Year

Regulations governing School Nutrition Programs require each school division to enter into a written agreement with the Department of Education (DOE) annually to participate in the National School Lunch, School Breakfast, Special Milk and/or the Afterschool Snack Programs. This year’s Letter of Agreement includes two additions:

Application for Severe Need Breakfast Reimbursement Rates
Memorandum of Understanding (MOU) that must be executed when free or reduced price meal eligibility is shared, as authorized by Superintendent’s Regulatory Memo No. 3.

The Letter of Agreement, attachments, and instructions for completion are enclosed. Please review the instructions carefully.

Two copies of the completed documents, with original signatures on each, must be submitted to the Department of Education, Office of School Nutrition Programs, by July 1, 2001. An approved copy will be returned to the school division and must be maintained on file. Federal reimbursement for meals cannot be paid for the school year 2001-2002 until the Annual Letter of Agreement is approved by the Virginia Department of Education.

Special Milk Program: School Divisions that have students attending split session kindergarten programs, who do not have access to the School Breakfast and Lunch Programs, and/or schools that do not participate in the National School Lunch and School Breakfast Programs, may apply to participate in the "Special Milk Program forChildren."

After School Snack Program: School divisions may also receive federal reimbursement for snacks served to students in an after school program. To qualify for federal reimbursement, the after school programs must meet the following criteria as originally outlined in Superintendent’s Regulatory Memo #2, dated April 30, 1999:

Must participate in the National School Lunch Program;
The school division, not some other organization, must operate or sponsor the after school program;

Must provide children with educational or enrichment activities;
Must be operated after the regularly scheduled school day;

Must be regularly scheduled in an organized, structured, and supervised environment.

School divisions choosing to participate in this federal program must complete the Afterschool Snack Program Agreement (SNP 10A-2.1 - Attachment 5).

Mandatory School Breakfast Program: The Code of Virginia ('' 22.1-16 and 22.1-17) requires school divisions to establish a school breakfast program in each school in which twenty-five percent or more of the currently enrolled children are eligible for free or reduced price meals as of October 31 of the preceding school year. New or realigned schools shall use student free and reduced price eligibility and membership data as of October 31 of the current school year. Any new or realigned school with twenty-five percent or more of the currently enrolled children eligible for free or reduced price meals shall begin a school breakfast program on the first operating day in January of the current school year. Please review eligibility data for each of your schools prior to completing this Letter of Agreement. If any of your schools meet this criterion, a breakfast program must be established.

Severe Need Breakfast: USDA has established a higher rate of breakfast reimbursement for individual schools determined to be in "severe need." To be eligible to apply for severe need rates, schools must meet the following criteria:

Must participate in the School Breakfast Program;
Must have served 40% or more of the lunch meals during school year 1999-2000 to students eligible for free or reduce price meals;
Must submit an application that includes an estimate of the per meal breakfast cost for each school (SNP 10A2.2 - Attachment 6).

Adult meals: The purpose of the school nutrition program is to . . . "safeguard the health and well-being of our nation’s children." Meals served to adults are not eligible for federal reimbursement, nor do they count toward determining the value of donated food assistance. Federal reimbursements, students’ meal payments, and other nonprofit food service revenues cannot be used to subsidize meals served to adults. Breakfasts and lunches served to administrators, teachers, custodians, and other adults must be priced so that the adult payment is sufficient to cover the overall cost of the meals, including the value of any donated foods.

There is a critical link between nutrition and learning. Good nutrition feeds successful learning. The School Nutrition Programs help students get the nutrition they need to learn, grow, and develop. Your continued support for these programs is essential. Please ensure that the director of your School Nutrition Program complies with this regulatory information by the required deadlines.

Questions regarding the Letter of Agreement or any other questions about the School Nutrition Programs should be directed to the School Nutrition Specialist assigned to your division or to Catherine Digilio Grimes, director of School Nutrition Programs at (804) 225-2074.

JLD/CDG/idl

Attachments

/administrators/superintendents_memos/2001/reg004a.pdf

/administrators/superintendents_memos/2001/reg004b.pdf

/administrators/superintendents_memos/2001/reg004c.pdf

/administrators/superintendents_memos/2001/reg004d.pdf

/administrators/superintendents_memos/2001/reg004e.pdf

/administrators/superintendents_memos/2001/reg004f.pdf

/administrators/superintendents_memos/2001/reg004g.pdf

/administrators/superintendents_memos/2001/reg004h.pdf

/administrators/superintendents_memos/2001/reg004i.pdf

/administrators/superintendents_memos/2001/reg004j.pdf