COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P.O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO NO. 14
March 22, 2002
ADMINISTRATIVE
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TO: |
Division Superintendents |
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FROM: |
Jo Lynne DeMary Superintendent of Public Instruction |
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SUBJECT: |
March 31, 2002, Average Daily Membership (ADM) Due: April 19, 2002 |
Final entitlements for Basic Aid and related Direct Aid to
Public Education accounts for fiscal year 2002 will be based on average daily
membership (ADM) as of March 31, 2002. A
downloadable Excel template is provided to facilitate the collection of data
used to compute ADM. The Excel template is located on the Department of
Educations website and can be downloaded from the following address:
http://www.pen.k12.va.us/VDOE/Finance/Budget/cdc/index.html
Attachment A to this memorandum provides general instructions for accessing and using the Excel template. Please note that in order to minimize duplicate or erroneous file submissions, the department has implemented an automatic file-naming process that includes date and time identifiers in the names of files that are to be returned to the department via e-mail. Please read the instructions provided in Attachment A carefully as the department will only accept Excel files that have the proper file names.
Attachment B to this memorandum provides specific instructions on reporting the data used to calculate ADM and should be read thoroughly before preparing the report. Please be aware that appropriate supporting documentation must be maintained for each portion of the report in the event a subsequent ADM audit or review is needed.
Attachment C
to this memorandum provides the pertinent sections from the 2000-2002
appropriation act, Board of Education regulations, and the Code of Virginia
that govern the calculation of ADM.
Please read all sections carefully to ensure that data for your division
is reported accurately.
In order for
the May and June electronic fund transfers (EFT) to reflect school division
payments based on final March 31, 2002, ADM, it is important that all school
divisions complete the Excel template and return it via e-mail to the
department no later than April 19, 2002.
A hard copy signed by the division superintendent must also be submitted
by that date. In addition, please be
aware that the person in your division responsible for completing the fiscal
year 2002 Required Local Effort certification report, which will be due to this
office on April 26, 2002, should use the March 31, 2002, ADM data in the
Required Local Effort calculations.
Questions concerning either report may be directed to budget office
staff at (804) 225-2025.
JLD/sed
Attachments
/administrators/superintendents_memos/2002/adm014a.pdf