COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 31

May 31, 2002

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

 

SUBJECT:

Report of Combined (Regular and Summer) Term Graduates, 2001-2002

 

The Report of Combined Term (Regular and Summer School) Graduates for the 2001-2002 school year must be completed for all secondary schools in your school division and returned to the Department of Education no later than Friday, September 6, 2002.

 

This report must be submitted in ASCII file format using the new Web-based data submission. As indicated in SUPTS. Memo No. 61, dated May 3, 2002, school divisions will be able to transfer an ASCII text file directly to the Department. Instructions for this new Web-based data submission process will be available by July 1, 2002.

 

 

A custom-designed graduate spreadsheet can be downloaded from the Department of Educations website at http://www.pen.k12.va.us by selecting "Reports" at the top of the homepage or "Data and Publications" at the bottom and then selecting "Collection of Combined (Regular and Summer) Term Graduates 2001-2002." The complete address is http://www.pen.k12.va.us/VDOE/Publications/grads/datacoll/coll.htm to access the graduate spreadsheet. Detailed instructions for completing the Excel spreadsheet can be found at this site. Excel 97 or later versions should be used to complete the graduate report.

 

Information on the contact person for the 2001-2002 graduate report is included in the excel spreadsheet. If the contact person information is incorrect, please refer to SUPTS. Memo No. 57 dated November 9, 2001 (/administrators/superintendents_memos/2001/adm057.html), for instructions on updating the contact person data.

 

To avoid duplicate reporting, graduates should be counted in the school in which they were officially enrolled and should not be counted in centers (vocational/technical, special education, alternative education, etc.) in which they received specialized instruction or training for a part of the day.

 

Each contact person for the Report of Graduates should coordinate the collection of the data for each school in the division and submit the data to the Department by the due date.

 

Questions or comments relating to the Report of Graduates should be directed to mailto:grads@pen.k12.va.us or to Data Administration at (804) 225-2099.

 

 

 

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