COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P.O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO NO. 31
May 31, 2002
ADMINISTRATIVE
|
TO: |
Division
Superintendents |
|
FROM: |
Jo Lynne
DeMary Superintendent
of Public Instruction |
|
SUBJECT: |
Report of
Combined (Regular and Summer) Term Graduates, 2001-2002 |
The Report of Combined Term (Regular
and Summer School) Graduates for the 2001-2002 school year must be completed
for all secondary schools in your school division and returned to the
Department of Education no later than Friday, September 6, 2002.
This report
must be submitted in ASCII file format using the new Web-based data
submission. As indicated in SUPTS. Memo
No. 61, dated May 3, 2002, school divisions will be able to transfer an ASCII
text file directly to the Department.
Instructions for this new Web-based data submission process will be
available by July 1, 2002.
A custom-designed graduate spreadsheet
can be downloaded from the Department of Educations website at http://www.pen.k12.va.us by selecting
"Reports" at the top of the homepage or "Data and
Publications" at the bottom and then selecting "Collection of
Combined (Regular and Summer) Term Graduates 2001-2002." The complete address is http://www.pen.k12.va.us/VDOE/Publications/grads/datacoll/coll.htm
to access the graduate spreadsheet.
Detailed instructions for completing the Excel spreadsheet can be found
at this site. Excel 97 or later
versions should be used to complete the graduate report.
Information on the contact person for
the 2001-2002 graduate report is included in the excel spreadsheet. If the contact person information is
incorrect, please refer to SUPTS. Memo No. 57 dated November 9, 2001 (/administrators/superintendents_memos/2001/adm057.html),
for instructions on updating the contact person data.
To avoid duplicate reporting, graduates
should be counted in the school in which they were officially enrolled and
should not be counted in centers (vocational/technical, special education,
alternative education, etc.) in which they received specialized instruction or
training for a part of the day.
Each contact person for the Report of
Graduates should coordinate the collection of the data for each school in the
division and submit the data to the Department by the due date.
Questions or comments relating to the
Report of Graduates should be directed to mailto:grads@pen.k12.va.us
or to Data Administration at (804) 225-2099.