COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P.O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO NO. 35
June 14, 2002
ADMINISTRATIVE
|
TO: |
Division
Superintendents |
|
FROM: |
Jo Lynne
DeMary Superintendent
of Public Instruction |
|
SUBJECT: |
2001-2002 Annual
Report on Discipline, Crime and Violence |
The purpose
of this memo is to provide information for submitting data on discipline,
crime, and violence in public schools for the 2001-2002 school year. Data should be submitted for the 365-day
period starting with the first day of your 2001-02 school year. Data submitted will meet the reporting
requirements for the following:
Safety
indicators for the state School Performance Report Card
State crime
and violence data as required in 22.1-280.1, Code of Virginia
Federal
Individuals with Disabilities Education Act (IDEA) report on suspension and
expulsion of students with disabilities
Federal Safe
and Drug-Free Schools and Communities Act
Federal
Gun-Free Schools Act
All data
should be submitted electronically to the Department of Education (DOE) on or
before Friday, September 13, 2002.
The data may
be maintained locally through any chosen method. However, school divisions
should compile the data using either the Excel spreadsheet or a system-generated
ASCII flat file. School divisions are
required to combine data into one file before it is submitted; no files from
individual schools will be accepted. The Department of Education will provide a
supplementary workbook that will prepare your Excel spreadsheet for
submission. The process to follow
for each is listed in the Instructions for Reporting Discipline, Crime, and
Violence.
The report
must be submitted to the Department of Education using the new Web-based data
submission. As indicated in SUPTS. Memo
No. 61, /administrators/superintendents_memos/2002/inf061.html
dated May 3, 2002, school divisions will be able to transfer an ASCII text file
directly to the Department of Education.
Instructions for this new Web-based data submission process will be
available by July 1, 2002.
Information
related to this data collection process can be downloaded from the Department
of Educations website at www.pen.k12.va.us/VDOE/Publications/Discipline/datacoll/coll.htm.
Users can select "Reports" at the top of the home page, or
"Data and Publications" at the bottom, and then select "Discipline,
Crime, and Violence Data Collection" from the "Collections" list to access the following:
Instructions for reporting discipline, crime, and violence data (include
offense codes and ASCII file layout) http://www.pen.k12.va.us/VDOE/Publications/Discipline/datacoll/adm049a.doc
Excel Spreadsheet (template) http://www.pen.k12.va.us/VDOE/Publications/Discipline/datacoll/Discipline2001.xls
Supplementary Workbook http://www.pen.k12.va.us/VDOE/Publications/Discipline/datacoll/Discipline2001SUPP.xls
Instructions
for Web-enabled submission (available July 1,2002)
Time line for
submissions http://www.pen.k12.va.us/VDOE/Publications/Discipline/datacoll/Discipline2001timeline.doc
Each
contact person for the 2001-2002 Annual Report of Discipline, Crime, and
Violence should coordinate the collection of the data for the division and
submit the report to the Department of Education by the due date. Information on the contact person is
included in the excel spreadsheet. If the contact person information is
incorrect, please refer to SUPTS. Memo No. 57 dated November 9, 2001 (/administrators/superintendents_memos/2001/adm057.html),
for instructions on updating the contact person data through the School and
Staff Administration Web-based form.
Questions or comments relating to the
2001-2002 Annual Report on Discipline, Crime, and Violence should be directed
to (mailto:discipln@pen.k12.va.us) or to Joyce Martin at (804) 225-2966.
JLD/JJM/dmb