COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

 

SUPTS. MEMO. NO. 40

June 28, 2002


ADMINISTRATIVE


TO:

Division Superintendents

 

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

 

SUBJECT:

School and Staff Administration Data Collection

 

 

The School and Staff Administration Data Collection (School ID) includes reporting the following information for the 2002-2003 school year:

 

        School division address and phone information

        Division superintendent

        School calendar

        Institution (school) address, phone, administration type, operation status, low and high grades, and class schedule type

        School principal

        Focus areas (program categories)

        School division staff information

        School division contact information

        Paired schools

        School annex information

        2002 triennial school census (see Supts. Memo 39)

 

This information is the Department of Education's official means of identifying schools for No Child Left Behind (NCLB) reporting, accreditation, assessment, Title I programs, mailings, contacts for Web-based data submissions, and the Virginia Educational Directory.

 

School division staff information is published in the Department of Education's Virginia Educational Directory. The Educational Directory Web pages are updated nightly and contain current school and staff administration information. Division contact information is used to designate a contact person for various Department of Education data collections and instructional programs.

 

A confidential letter will be mailed to each designated School ID contact person to provide the login ID, password, and Web address to access and update the information through a Web browser.

 

Updates and additions to the data will be made through a Web-based form. The contact person should ensure that all updates through the Web form have been completed by August 1, 2002. After all data for the school division are complete, a verification form must be downloaded from the Web, signed by the superintendent, and sent to the Department of Education.

 

The verification form and detailed instructions for updating the information can be downloaded from the Department of Educations website at:

http://www.pen.k12.va.us/VDOE/Publications/ADMN/datacoll/coll.htm.

 

Refer to Supts. Memo 38 regarding the implementation of new sign-on procedures for Web-based data collections.

 

Questions or comments relating to the School and Staff Administration Data Collection should be directed to Data Administration at mailto:schadmid@pen.k12.va.us or (804) 225-2099.

 

 

JLD/JCC/dmb