COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

 

SUPTS. MEMO NO. 55

August 23, 2002

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

 

SUBJECT:

Report of Dropouts, 2001-2002 School Year

 

In order for the Department of Education to meet commonwealth legislative reporting requirements, the 2001-2002 Report of Dropouts must be completed for certain schools in your division. Reports should be submitted through the Web-based submission process on or before Monday, October 21, 2002.

 

All schools that had membership in grades 7 through 12 in the 2001-02 school year must submit the dropout report. The dropout report should not be completed for vocational, technical, special education, or alternative education centers providing specialized instruction to students officially enrolled at other schools.

 

The 2001-2002 Report of Dropouts conforms to federal dropout definitions and reporting procedures. Summer 2001 dropouts should be reported as dropouts for the grade and school for which they failed to report by October 1, 2001.

 

A custom-designed dropout spreadsheet and instructions can be downloaded from the Department of Education's website at http://www.pen.k12.va.us by selecting "Reports" at the top of the homepage or "Data and Publications" at the bottom and then selecting "Report of Dropouts 2001-02." The complete address is: http://www.pen.k12.va.us/VDOE/Publications/Dropouts/datacoll/coll.htm to access the dropout spreadsheet. The dropout report should be completed using either the Excel spreadsheet or the ASCII flat file format. Each contact person for the dropout report should coordinate the collection of the data for the division and submit the text file using the new Web-based submission process.

 

The statistics on dropouts will be made available to the Virginia General Assembly, and the information will be included in the School Performance Report Card. Because of the short period of time we have to process and publish dropout statistics, any reports received before the due date will be sincerely appreciated.

 

Please direct any questions or comments regarding the Report of Dropouts to dropouts@pen.k12.va.us or to Data Administration staff at (804) 225-2099.

 

 

 

JLD/JCC/bmc

 

cc: dropout contacts (vial e-mail)