2002-2003 Fall Membership Data Collection

COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 57

August 23, 2002

ADMINISTRATIVE

TO:

Division Superintendents

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

SUBJECT:

2002-2003 Fall Membership Data Collection

Attached is information on the 2002 Fall Membership data collection. The collection includes the following tables:

Fall Membership as of September 30, 2002

Actual March 31, 2002 Average Daily Membership and Projection of March 31 Average Daily Membership for School Years 2002-2003 and 2003-2004

Full and Half-Day Kindergarten Membership, Membership and Number of Sections Taught for English Classes, grades 6-12: Standards of Quality No.1-G, Instructional Personnel, 2002-2003

Number of Students Receiving Home Instruction

Number of Immigrant and Refugee Students by Division

Number of Limited English Proficient Students by School and by Division by grade according to language spoken

K-3 Class Size Reduction Program Counts

Data is required by the Department of Education on or before Tuesday, October 15, 2002. Early submission is strongly encouraged. Fall membership data are critical to the revision of ADM estimates and are needed to finalize the state budget submitted by the Governor. The November budget deadline necessitates a very aggressive timeline for the fall membership report.

A custom-designed fall membership spreadsheet and detailed instructions for completing the report can be downloaded from the Department of Educations website at www.pen.k12.va.us by selecting Reports at the top of the homepage or Data and Publications at the bottom and then selecting Fall Membership Report 2002-2003 from the Data Collections listing. The complete address to access the fall membership spreadsheet is: www.pen.k12.va.us/VDOE/Publications/Fall_Membership/datacoll/coll.htm .

File layouts are included in the instructions for school divisions that prefer to create the fall membership data through their information systems as an ASCII text file. The format for the ASCII text file layout has been revised. All record types, including header and trailer records, must be written according to the specifications.

Each contact person for the Fall Membership Report should coordinate the collection of all data for the division and submit the data in ASCII text file format using the new Web-based data submission process.

Please direct any questions or comments relating to the Fall Membership Report to fallmemb@pen.k12.va.us or to Data Administration staff at (804) 225-2099.

JLD/JCC/dmb

http://www.pen.k12.va.us/VDOE/Publications/Fall_Membership/datacoll/coll.htm

cc: fall membership contacts (via e-mail)