Secondary Enrollment/Demographic Form

COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 124

September 6, 2002

INFORMATIONAL

TO:

Division Superintendents

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

SUBJECT:

Secondary Enrollment/Demographic Form - Fall Collection

The following is information on the fall collection of the 2002-2003 Career and Technical Education Reporting System (CTERS) 1 Report (Form #QF040) for career and technical education. This report is more commonly called the Secondary Enrollment/Demographic Form (SEDF).

All division career and technical education administrators received a manual that was mailed from the Office of Career and Technical Education Services on August 7, 2002. This manual contains directions for completing this report and the due date.

All data must be submitted to the Department of Education on or before Friday, October 4, 2002. Early submission is strongly encouraged. The SEDF data are critical to the Office of Career and Technical Education Services as the information is used for a variety of purposes, including career and technical Standards of Quality (SOQ) funds for school divisions and calculating the nontraditional enrollment federal performance standard.

The SEDF report must be submitted electronically (mailto: cters@pen.k12.va.us), either in the Excel spreadsheet or ASCII flat file format.

A custom-designed spreadsheet and detailed instructions for completing the report can be downloaded from the Department of Educations website. The complete address to access the spreadsheet is http://www.pen.k12.va.us/VDOE/Instruction/CTE/cters/. On this page, choose Users Manual for the instructions and SEDF Template for the specialized spreadsheet. A file layout is included in the instructions for school divisions that prefer to submit the SEDF data on an ASCII flat file.

You may contact Susan Williams (mailto: cters@pen.k12.va.us), specialist, data management for career and technical education, at 804/371-2924, if you have any questions concerning the SEDF report.

JLD/JAG/jts