COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

 

SUPTS. MEMO NO. 153

October 25, 2002

 

INFORMATIONAL

TO:

Division Superintendents

 

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

 

SUBJECT:

Project SERV Funds to Virginia

 

The U. S. Department of Education (USDOE) is making available $250,000 for distribution to school divisions in Virginia that have been affected by the sniper attacks that began three weeks ago. These funds are from Project SERV (School Emergency Response to Violence) under the Safe and Drug-Free Schools and Communities Act. The funds are intended to provide education-related services to school divisions in which the learning environment has been disrupted by a violent or traumatic crisis.

 

Examples of activities that may be funded by Project SERV include mental health services, overtime for teachers, counselors, security staff, and substitute teachers. See Attachment A for allowable and non-allowable activities.

 

In keeping with the spirit of directives from USDOE, we intend to make the application process as easy as possible for school divisions, and at the same time call attention to the fact that appropriate accountability for these funds must be maintained.

 

          All of the available funds will be awarded to school division applicants. No funds will be maintained by the Department of Education (VADOE) for administrative or any other purposes.

 

          Project SERV funds are intended to provide education-related services to school divisions in which the learning environment has been disrupted by a violent or traumatic crisis. School divisions applying for funds must demonstrate that the learning environment has been disrupted as a direct result of the sniper attacks.

 

          Costs must be in addition to costs that the school divisions would have incurred in the absence of the attacks.

 

          To the extent possible, school divisions receiving funds under Project SERV must provide for equitable participation by private school students and teachers.

 

          Funds will be disbursed to eligible school divisions within 45 days after the receipt of funding from the U.S. Department of Education.

 

          Within 15 days after the last award is made, the VADOE must submit a report to the USDOE. The report will include a list of school divisions receiving funds, the amount of funds awarded, the basis on which the funds were awarded, a brief description of the activities planned by the school division, and a copy of each school divisions budget request.

 

It is the intent of the VADOE to award grants of up to $25,000 to school divisions that were most directly affected by the sniper attacks -- school divisions in Northern Virginia, along the Interstate 95 corridor, and the greater Richmond area will receive priority consideration. Applications must be submitted to the VADOE no later than Friday, November 8, 2002. The recipients of the awards will be announced no later than November 15, 2002.

 

Questions about the Project SERV grants may be directed to Arlene Cundiff (acundiff@mail.vak12ed.edu), coordinator of the Safe and Drug-Free Schools Program, at (804) 225-2871.

 

JLD/ADC/saj

Attachments

 

/administrators/superintendents_memos/2002/inf153a.pdf

/administrators/superintendents_memos/2002/inf153b.pdf