P. O. BOX 2120



January 24, 2003



Division Superintendents



Jo Lynne DeMary

Superintendent of Public Instruction



Children in Foster Care Fiscal Year 2003 Reimbursement for Costs Incurred during Fiscal Year 2002


Due Date: March 7, 2003


Item 145 I. of Chapter 899, 2002 Acts of Assembly (2002-2004 appropriation act), provides an additional state payment for the cost of prior year local operations, as determined by the Department of Education, for certain children placed in foster care. The state funding is provided for each pupil who is not a resident of the school division that is providing his or her education and (a) who has been placed in foster care or other custodial care within the geographical boundaries of such school division by a Virginia agency, whether state or local, which is authorized under the laws of the commonwealth to place children; (b) who has been placed in an orphanage or childrens home which exercises legal guardianship rights; or (c) who is a resident of Virginia and has been placed, not solely for school purposes, in a child-caring institution or group home. This appropriation also provides funding to support handicapped children attending public schools who have been placed in foster care or other custodial care across jurisdictional lines, as provided by subsection B of Section 22.1-101.1, Code of Virginia.


Attachment A contains excerpts from the applicable Code of Virginia sections for your reference. Please review these sections of the Code carefully to ensure that information is submitted for reimbursement only for qualifying children.


To facilitate the collection of data related to the foster care program for fiscal year 2003, a downloadable Excel file is provided for your use. The Excel file is located on the departments website and can be downloaded from the following address:


All of the forms required for reimbursement, including the superintendents certification form, are included in this Excel template. All school divisions must complete the Excel template and return it to the Department of Education by March 7, 2003, even if expenditures were not incurred for foster care in fiscal year 2002. Instructions for accessing the Excel file are provided in Attachment B to this memorandum.


Please submit the completed Excel file to the department via e-mail at ( Please return a hard copy of the certification form, signed by the division superintendent, to: Virginia Department of Education, Attention: Budget Office, P.O. Box 2120, Richmond, Virginia 23218-2120. Both submissions (Excel file and signed certification form) are due no later than March 7, 2003.


The Department of Education will make all calculations and disburse fiscal year 2003 entitlements to divisions in the spring of 2003, after the verification process for the fiscal year 2002 Annual School Report is finalized. Questions concerning reimbursement under the foster care program should be directed to the budget office at (804) 225-2025.