COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P.O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO NO. 13
March 14, 2003
ADMINISTRATIVE
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TO: |
Division Superintendents |
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FROM: |
Jo Lynne DeMary Superintendent of Public Instruction |
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SUBJECT: |
March 31, 2003, Average Daily Membership (ADM) Due: April 14, 2003 |
Final entitlements for Standards of Quality accounts (Basic
Aid, fringe benefits, etc.) and several other Direct Aid to Public Education
accounts for fiscal year 2003 will be based on average daily membership (ADM)
as of March 31, 2003. A downloadable
Excel template is provided to facilitate the collection of data used to compute
ADM. The Excel template
is located on the Department of Educations website and can be downloaded from
the following address:
http://www.pen.k12.va.us/VDOE/Finance/Budget/cdc/index.html
Attachment A to this memorandum
provides general instructions for accessing and using the Excel template.
Please note that in order to minimize duplicate or erroneous file submissions,
the department has implemented an automatic file-naming process that includes
date and time identifiers in the names of files that are to be returned to the
department via e-mail. Please read carefully the instructions provided in
Attachment A because the department will only accept Excel files that have the
proper file names.
Attachment B to this memorandum
provides instructions on reporting the data used to calculate ADM and should be
read thoroughly before preparing the report. Please be aware that appropriate
supporting documentation must be maintained for each portion of the report in
the event a subsequent ADM audit or review is needed.
Attachment C
to this memorandum provides the pertinent sections from the 2002-2004
appropriation act, Board of Education regulations, and the Code of Virginia
that govern the calculation of ADM.
Please read all sections carefully to ensure that data for your division
is reported accurately.
In order for
the May and June electronic fund transfers (EFT) to reflect school division
payments based on final March 31, 2003, ADM, it is important that all school
divisions complete the Excel template and return it via e-mail to the
department no later than April 14, 2003. A hard copy signed by the division
superintendent must also be submitted by that date. Questions concerning these
submissions may be directed to budget office staff at (804) 225-2025.
JLD/bkl
Attachments
/administrators/superintendents_memos/2003/adm013a.pdf