COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO. NO. 34
June 27, 2003
TO: Division Superintendents
FROM: Jo Lynne DeMary
Superintendent of Public Instruction
of Signatures in Absence of Division
Superintendent - Fiscal Year 2004
Due: July 25, 2003
Situations may occur when the division superintendent is out of the office at a time when his or her signature is needed on Department of Education documents. On such occasions, persons other than the division superintendent may be authorized by the local school board to sign department documents. The Department of Education must be notified of such board action and the authorized signature must be on file in the department before we will process requests for reimbursements or other official actions that would normally require the division superintendents signature.
Please complete the form contained in Attachment A to establish signature authorization for fiscal year 2004 (July 1, 2003, through June 30, 2004) and mail it to the Department of Education by July 25, 2003, at the following address:
Virginia Department of Education
P.O. Box 2120
Richmond, Virginia 23218-2120
If the division superintendent is the only person authorized to sign Department of Education documents, please return the form signed by the division superintendent marked "none authorized."
For further information, please contact Mrs. Leigh H. Williams, senior budget analyst, at (804) 225-2025.