COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P.O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO NO. 44
July 25, 2003
Jo Lynne DeMary
Superintendent of Public Instruction
Remedial Summer School Funding for Fiscal Year 2004 (Summer 2003 Program)
State funding is provided in the 2002-2004 appropriation act (Chapter 1042, 2003 Acts of Assembly) for those school divisions opting to offer a remedial summer program in summer 2003 (fiscal year 2004) pursuant to Section 22.1-253.13:1 C., Code of Virginia. For fiscal year 2004, state payments will be based on the state share of $355 per eligible pupil, subject to the availability of state funds. The state share of the per pupil payment will be based on the composite index of local ability-to-pay for each school division.
The funded per pupil amount for fiscal year 2004 of $355 is based on a remedial summer school program of 30 days at 5.5 hours per day, or a total of 165 hours. In reporting eligible students for state remedial summer school funding on Attachments A and B, each eligible student that is served may only be counted once. Students should be counted in this manner regardless of whether they are served in one or more subject areas or single or multiple sessions during the 2003 remedial summer school program. Likewise, eligible students who are served more than 165 hours should only be counted as one student on Attachments A and B.
As required by Section 22.1-199.2, Code of Virginia, and Board of Education regulation 8 VAC 20-630-20, school divisions must submit a remediation plan for the 2003 remedial summer school program (see Administrative Superintendents Memorandum Number 14 dated March 14, 2003) before final fiscal year 2004 remedial summer school entitlements can be paid. An annual report, required by Board of Education regulation 8 VAC 20-630-50, covering the 2003 remedial summer school program is due to the Department of Education by September 15, 2004.
Please note the following appropriation act provisions (contained in Chapter 1042, 2003 Acts of Assembly) governing remedial summer school funding: These funds are available to school divisions for the operation of programs designed to remediate students who are required to attend such programs during a summer school session or during an intersession in the case of year-round schools. These funds may be used in conjunction with other sources of state funding for remediation or intervention. School divisions shall have maximum flexibility with respect to the use of these funds and types of remediation programs offered; however, in exercising this flexibility, students attending these programs shall not be charged tuition and no high school credit may be awarded to students who participate in this program
Please note the following staffing ratios for state-funded remedial summer school programs are required by Board of Education regulation 8 VAC 20-630-60:
1) Each local school division implementing a state-funded remedial summer school program shall provide a minimum of 20 hours of instruction per subject, exclusive of field trips, assemblies, recreational activities, lunch or post-program testing time;
2) For state-funded remedial summer school programs in grades K-5 that offer an integrated curriculum, a minimum of 40 hours of instruction shall be required;
3) The pupil-teacher ratios for state-funded summer remedial programs shall not exceed 18:1.
After the remediation plans are received from school divisions and are verified, and the estimated remedial summer school program enrollments from Attachment A are received and approved by the department, one-third of the estimated fiscal year 2004 remedial summer school entitlement will be paid to school divisions. After the final enrollments from Attachment B are received from school divisions and approved by the department, the remaining fiscal year 2004 remedial summer school entitlement will be paid subject to the availability of funds. In the event the statewide number of students submitted for reimbursement exceeds the number used to establish the fiscal year 2004 appropriation, final payments may have to be prorated.
Please return the completed Attachment A to Mrs. Leigh H. Williams, senior budget analyst, no later than August 15, 2003. Attachment B should be returned no later than September 15, 2003. Both attachments may be faxed to Mrs. Williams at (804) 225-2300; however, a copy of Attachment B with an original signature of the division superintendent should also be mailed to the department. School divisions opting not to receive state remedial summer school funding for fiscal year 2004 should return both attachments indicating No State Funding Requested for FY 2004 and zero enrollment on the forms. Questions regarding state remedial summer school funding should be directed to Mrs. Williams at (804) 225-2025.