COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 55

September 26, 2003

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

 

SUBJECT:

Small n Schools Under the No Child Left Behind Act of 2001: Submission of Body of Evidence for Adequate Yearly Progress Determinations

 

In early September, schools and school divisions were notified of their Adequate Yearly Progress (AYP) determinations under the No Child Left Behind Act of 2001 (NCLB). The legislation allows states to establish alternate means for determining the Adequate Yearly Progress of small n schools. In Virginia, small n schools are defined as schools having fewer than 50 students enrolled in grades or courses for which there are statewide assessments. The United States Department of Education has approved Virginias use of 50 as the minimum number of students for which AYP status can be reliably determined using the criteria required in the law.

 

Small n schools will have their AYP status determined by a body of evidence designated by the division superintendent. A draft certification form was sent with the AYP notices earlier this month. On September 17, 2003, the Board of Education approved the Process for Determining Adequate Yearly Progress for Small n Schools. Immediately following the board meeting, a Superintendents E-mail was sent announcing the approved process. Attachment A contains the certification form that school divisions with small n schools may submit to designate the body of evidence to be considered.

 

Division superintendents should inform the Virginia Department of Education of the evidence to be used in determining AYP by October 10, 2003. The evidence may be designated by checking the appropriate boxes in the categories listed on the form. School divisions need to submit documentation only if the other option in any category is selected. The designated or submitted evidence will be reviewed for the purpose of determining the AYP status for the school.

 

If the 2003 certification form identifying the evidence to be considered is not received by October 10, 2003, the AYP designation for the school will be determined based on Standards of Learning pass rates in English and mathematics for the last three years and on attendance and graduation, as appropriate.

 

Superintendents must sign in the designated area, and return the form to:

 

Sandra A. Jackson

Office of Program Administration and Accountability

Virginia Department of Education

P.O. Box 2120

Richmond, Virginia 23218-2120

FAX: 804-786-9769

 

If you have questions, please contact Brenda A. Spencer, Title I specialist, at (804) 371-6201 or by e-mail at mailto:bspencer@mail.vak12ed.edu.

 

JLD/BAS/saj

 

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