COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

 

SUPTS. MEMO NO. 56

October 10, 2003

 

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

 

SUBJECT:

Instructional Personnel Report

 

The Virginia Department of Education consolidated the collection of instructional personnel information for numerous federal requirements including the No Child Left Behind Act of 2001 (Public Law 107-110), Title II of the Higher Education Act (HEA), and the Individuals with Disabilities Act (Public Law 105-17). In addition, state law requires the department to collect instructional personnel data for the Standards of Quality (22.1-253.13:1) and the Virginia State Improvement Plan for Special Education. The Instructional Personnel Report should reflect a snapshot of your school divisions personnel as of October 1, 2003.

This year school divisions will have two options to report instructional personnel information. The first option is to update data rolled over from last year for each instructional staff member, to add information regarding new employees, and end employment for instructional personnel who left your division. The Instructional Personnel Reporting System is available now through the Single Sign-on for Web Systems (SSWS). Each school division has designated a contact person who has the password to access the system.

The second option, available November 1, is to submit a complete file of your instructional personnel via the Web. To assist you in the preparation of the file, you may access the format for this submission at the following website:

http://www.pen.k12.va.us/VDOE/Publications/TCHCount/datacoll/coll.htm

 

As required by the No Child Left Behind legislation, school divisions must report whether instructional personnel have completed high quality professional development annually. If your division elects to use the first option to report this data, the response to this question defaults to a yes reply, so the data will need to be changed only for individuals who have not met this requirement.

Information on aggregate counts for central office staff and paraprofessionals will be required as part of this collection. Access to these survey instruments will be available November 1 by Single Sign-on for Web Systems (SSWS).

To ensure that all instructional personnel are properly licensed this school year, all licensure requests must be submitted to the Division of Teacher Education and Licensure by November 1, 2003. This will ensure that complete requests will be processed prior to the issuance of the reports.

The Instructional Personnel Report is due no later than December 15, 2003. Each school division must verify the data and return the verification form to the Division of Teacher Education and Licensure.

If you have questions regarding licensure, please contact Patty S. Pitts, director of professional licensure, at (804)371-2471, (ppitts@mail.vak12ed.edu). Technical questions regarding the submission of the report may be directed to Michael Thomas, technical consultant for teacher education and licensure, at (804)225-2802 (mthomas@mail.vak12ed.edu).

 

JLD:psp