COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

 

SUPTS. MEMO NO. 7

January 10, 2003

 

INFORMATIONAL

TO:

Division Superintendents

 

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

 

SUBJECT:

Regional Training: Discipline, Crime, and Violence Data Reporting

 

The purpose of this memo is to provide information on regional training related to the collection and reporting of discipline, crime, and violence data. Data are submitted by all school divisions to meet the reporting requirements for the following:

 

        Safety indicators for the state School Performance Report Card

        State crime and violence report as required in 22.1-280.1, Code of Virginia

        Federal Individuals with Disabilities Education Act (IDEA) report on suspension/expulsion of students with disabilities

        Federal Safe and Drug-Free Schools and Communities Act

        Federal Gun-Free Schools Act

 

During the training sessions, department staff will address the following:

 

        Background of Virginia Department of Educations combined reporting process

        Reporting requirements for Safe and Drug-Free Schools and Gun-Free Schools

        Reporting requirements of special education students

        Reporting requirements for discipline, crime, and violence involving codes and sanctions

        New requirements created by the No Child Left Behind Act (Persistently Dangerous Schools)

        Maintaining, reporting, and processing data (procedures involving collecting, submitting, and verifying data)

        Questions and answers

        Evaluation

 

These sessions are designed to provide information on the Department of Educations combined discipline data reporting process. It is recommended that participants include school division discipline contact persons, building administrators, Safe and Drug-Free Schools coordinators, and other individuals at the building or central office level who are directly involved with the collection and submission of these data (e.g. technology staff, data entry staff).

 

Training sessions will be conducted in the eight State Superintendents Regional Study Groups. Listed below are the dates and locations for the sessions. Participants may attend the session that is most convenient for them.

 

Region Location Date Meeting site Time

 

I Richmond City Feb. 5 Richmond Tech. 9-12 AM

Center

II Chesapeake Feb. 6 Oscar Smith 1-4 PM

High School

V Charlottesville Feb. 12 Albemarle 9-12 AM

Resource Center

IV Warrenton Feb. 13 Lord Fairfax 9-12 AM

Comm. College

III Tappahannock Feb. 20 Essex County 9-12 AM

School Board

Office

VIII Charlotte C.H. Feb. 27 Central Middle 1-4 PM

School

VI Roanoke March 5 Northside 1-4 PM

Middle School

VII Marion March 6 Marion High 9-12 AM

School

 

We are requesting that participants pre-register for these sessions. The registration form may be found at:

 

http://www.pen.k12.va.us/VDOE/Publications/Discipline/datacoll/2002-2003/coll02.htm

 

We are also requesting that pre-registration be submitted 10 days prior to attendance. Directions to each location will be posted on the above website.

 

Questions regarding these sessions may be directed to Joyce Martin at (804) 225-2966 or to discipln@pen.k12.va.us

 

JLD/JCC/dmb