COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P.O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO NO. 72
April 25, 2003
INFORMATIONAL
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TO: |
Division
Superintendents |
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FROM: |
Jo Lynne
DeMary Superintendent
of Public Instruction |
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SUBJECT: |
New Data Reporting
System for Adult Education and Literacy |
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The Department of Education is pleased to announce
that the Office of Adult Education and Literacy has been working with the
Division of Technology to launch a new Web-based data reporting system that will
become operational next month. This system will enable local and regional adult
education program staff to enter data on adult learners, classes, class hours,
testing, and goals by simply going to a designated website. The new system is designed to meet the
accountability requirements of the National Reporting System and the adult
education performance standards under the Workforce Investment Act of
1998. We have made every effort to
create a streamlined, efficient system for reporting data. The new system replaces the current data
collection software, EdVantagePro and LiteracyPro.
Data will be stored in a secure, statewide database
at the Virginia Department of Education.
We will provide software accessible through the website to convert
multi-year student data from EdVantagePro and LiteracyPro. Each local or
regional program will use the Gold Export facility to create a zip file for
submission to the conversion process over the Web.
Access to the adult education Web-based software
will be through the departments Single Sign On for Web Systems (SSWS). Each school division has a SSWS
administrator who can grant access to the adult education software. A list of access privileges will be provided
at a later date to
assist the SSWS administrator and the adult
education program manager in assigning access to all personnel who will be
using the system. This latter step will
be completed during May prior to the beginning of training.
Existing school administration and staff software is
being enhanced to allow for entry of separate street and mailing addresses for
adult education contact personnel who are not located at the central
office. An access date for personnel
and details will be provided later.
Technology Requirements:
A recent model PC or Mac that can sufficiently
access the Internet is needed. A
dial-up with 56K modem is acceptable but not preferred. Optimally, the Internet connection should be
the school divisions standard higher speed Internet connection.
The designated browsers are Netscape 6.2 or higher
and Internet Explorer 5.5 or higher.
The screen resolution must be at least 800 x 600, but higher resolutions
and larger screens will minimize scrolling.
Personnel using the software should demonstrate
basic skills in PC or Mac as well as Internet use.
Preliminary training on the new system will be
provided for adult education program managers at their state meeting in
Radford, May 13-14. Certification
training of those who will use the data system will be provided in the 18th
Floor Computer Classroom of the James Monroe Building in Richmond in May and
June. Please complete the attached
registration form indicating the date you would like to attend. A user manual will be provided to
participants who are trained and certified to use the software.
We look forward to the opportunities that this new
data reporting system will offer at both the state and local levels. If you have questions, please contact Dr.
Yvonne V. Thayer, director, Office of Adult Education and Literacy (mailto:ythayer@mail.vak12ed.edu) at
804-225-2075.
JLD/YVT/gjm