COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 116

July 11, 2003

INFORMATIONAL

TO:

Division Superintendents

 

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

 

SUBJECT:

Student Records Retention Schedule

 

Section 42.1-79 of the Code of Virginia places the responsibility for managing the retention and destruction of all public agency records and for developing schedules applicable to each public agency with the State Library of Virginia. The purpose of this memorandum is to notify you that the Library of Virginia has completed a new schedule for the retention and destruction of scholastic records in the public schools of Virginia. School divisions must adhere to this schedule. The schedule, General Schedule 21 (GS 21), may be accessed at the Library of Virginias website at http://www.lva.lib.va.us/whatwedo/records/index.htm. Click on General Schedules for Virginia Localities to obtain a listing of all of the schedules, including GS 21. A link has also been provided on the Virginia Department of Education website at www.pen.k12.va.us.

 

The Library has assigned records analysts to provide assistance to localities. A complete list of analysts and their assigned localities may be found at http://www.lva.lib.va.us/whatwedo/records/contacts/rma-loc.htm. Please contact the analyst assigned to your locality with any questions you may have about the retention and destruction of school records.

 

For additional information, please contact Michelle Parker, policy analyst, at mparker@mail.vak12ed.edu or at (804) 225-2543.

 

JLD/MJP/cb