COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 129

August 22, 2003

INFORMATIONAL

TO:

Division Superintendents

 

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

 

SUBJECT:

2003 Governors Technology Awards Call for Nominations

 

The Honorable George C. Newstrom, Secretary of Technology, in partnership with the Virginia Technology Alliance (VTA), will present the Fifth Annual Governors Technology Awards at the Commonwealth of Virginia Information Technology Symposium (COVITS) 2003. The Awards program honors outstanding achievements and recognizes successful technology and economic development initiatives in the public and private sectors throughout the Commonwealth of Virginia.

 

The winners of the 2003 Governors Technology Awards will be announced during the 2003 Governors Technology Awards Program, which will take place at COVITS 2003 on the evening of Monday, September 22, The Hotel Roanoke & Conference Center, Roanoke, Virginia.

 

Virginia Governor Mark R. Warner has challenged all entities in the stategovernment, education, and business to think beyond the traditional borders of the state and the nation, and recognize the new digital global economy. Governor Warner has laid out his vision for technology in the state to make Virginia a leader in the digital global economy, to ensure all regions of the state benefit from the prosperity of the new economy, and to provide excellent services to citizens and businesses through exemplary management of the commonwealths information technology resources. Thus, it is important to recognize technology initiatives and economic development efforts that support the Governors vision and serve as models for innovation and growth.

 

Formed in 1998, The VTA represents Virginias 10 regional technology councils. Members of the regional councils represent business, industry, and educational institutions throughout the commonwealth. The VTA mission is to encourage and support the growth and recruitment of businesses and other organizations throughout Virginia that develop, produce, and use technology and facilitate the establishment of new technology companies and organizations. The VTA employs several strategies to accomplish its mission. They include the following:

 

COVITS is widely regarded as the leading state conference for senior-level delegates representing industry, academia, and government. The theme of this years COVITS is Integrating Enterprise Technology Solutions and will explore the challenges of merging disparate systems and organizations into a single, highly responsive and highly secure entity.

 

To recognize efforts to make Virginia a leader in the digital global economy, the 2003 Governors Technology Awards program includes the following awards:

 

The Public/Private Partnership Award recognizes the public/private partnership that best demonstrates a mutually beneficial relationship in which cost-effective, innovative technology solutions leverage industry investment and result in integrated technology solutions that enhance service delivery to the citizens of the Commonwealth of Virginia.

 

The Innovation in Technology Award recognizes Virginia institutions of higher education and the private sector organization that best demonstrate the creation of a new innovative technology, or a significant improvement to an existing technology, or its application, through research and development efforts, that has the potential to alter how business is done in a particular industry.

 

The Entrepreneur Award recognizes two businesses that exemplify the Virginia entrepreneurial spirit through use of technology to grow into new markets, to markedly increase jobs inside the Commonwealth of Virginia, and/or participate in local or regional business associations or activities (e.g., chambers of commerce or regional technology councils).

 

The One Virginia Award recognizes top Virginia-based companies that have reached out to traditionally underserved regions of the Commonwealth by creating jobs in Virginia beyond their home region.

 

The Integrated Enterprise Award, a new award for 2003, recognizes one public sector and one (1) private sector organization that best exemplifies the theme of COVITS 2003 for outstanding efforts to integrate disparate systems, ensure security and responsiveness, and apply new technologies.

 

The Government Service Awards, awarded since 1999, will recognize public sector entities that use information technology to serve the citizens of Virginia.

 

The criteria and judging information for each of the six categories of Governors Technology Awards follows. Organizations are invited to nominate multiple initiatives, but must limit nominations to one category per initiative. (An initiative nominated for the Public/Private Partnership Award, for example, cannot be considered for a Government Service Award.)

 

Winners of last years Governors Technology Awards and agencies and divisions of the Technology Secretariat are not eligible to apply for the 2003 Governors Technology Awards.

 

Public/Private Partnership Award

All major public sector and private sector partners in a formal public/private partnership agreement are eligible for recognition. The initiative must be operational.

 

Nominations will be reviewed by a panel of judges composed of individuals from private and public organizations selected by the Office of the Secretary of Technology and the Virginia Technology Alliance. Nominations will be judged against the following three criteria:

 

1.  Creative or innovative approach or concept.

 

2.  Enhanced service delivery to public customers and significant improvements to products.

 

3.  Return on investment (cost savings, cost avoidance, etc.).

 

Innovation in Technology Award

There are two sub-categories for the Innovation in Technology Award:

 

1.  Public and private sector institutions of higher education (or any research team that is university-based) in Virginia are encouraged to apply. The award recognizes any innovative technology product, process, software, or service that has been successful in the commercial marketplace or shows promise for commercialization. For products that have not been commercialized, the research must have been published in a peer-reviewed journal since January 1999.

 

2.  Private sector organizations that have developed one or more unique technology products, processes, software, or services and have enjoyed success in the commercial marketplace are encouraged to apply.

 

Nominations will be reviewed by a panel of judges consisting of individuals from private and public organizations selected by the Office of the Secretary of Technology and the Virginia Technology Alliance. Nominations will be judged against the following three criteria:

 

1.  Technological merit and supplying a solution for an outstanding need or problem that currently does not exist.

2.  Products should be unique, energy-efficient, innovative, and cost-effective.

3.  Value to society and the marketplace, and the success in attaining business goals and objectives.

The nomination should include a general technical description; an explanation of the value to society; information on testing and trial deployments; evidence or findings illustrating the initial impact on industry; and complete citations of published articles.

 
Entrepreneur Award

Private sector companies headquartered in Virginia that exemplify the commonwealths entrepreneurial spirit are encouraged to apply. Awards will be presented to a small enterprise and a large enterprise:

 

       Small enterprise is defined as an organization with fewer than 50 full-time employees or less than $20 million in revenue.

       Large enterprise is defined as an organization with at least 50 full-time employees or $20 million or more in revenue.

 

Nominations will be reviewed by a panel of judges consisting of individuals from private and public organizations selected by the Office of the Secretary of Technology and the Virginia Technology Alliance. Nominations will be judged against the following five criteria:

 

1.  Growth in number of employees.

2.  Increase in sales and/or unit volume.

3.  Current and past financial statements (all financial information submitted will remain confidential).

4.  Innovative products or services.

5.  Community service and impact on local economy.

 
One Virginia Award

Companies headquartered in Virginia that reach out to traditionally underserved Virginia communities to ensure all of Virginia benefits from the global digital economy are encouraged to apply.

 

Nominations will be reviewed by a panel of judges composed of individuals from private and public organizations selected by the Office of the Secretary of Technology and the Virginia Technology Alliance. Nominations will be judged against the following two criteria:

 

1.  Outreach to underserved areas in Virginia through job creation.

2.  Increased access to technology and related skills among underserved populations.

 

Integrated Enterprise Award

Public and private sector organizations with integrated enterprise systems are encouraged to apply. One public sector and one private sector organization will be recognized.

 

Nominations will be reviewed by a panel of judges composed of individuals from private and public organizations selected by the Office of the Secretary of Technology and the Virginia Technology Alliance. Nominations will be judged against the following criteria:

 

1.  Results in a return on investment (cost savings, cost avoidance, etc.) for the organization.

 

2.  Improves the overall efficiency of the organizations operations.

 

3.  Complexity of integration (e.g. number of information systems, volume of data, etc.) versus the size of the organization.

 

Government Service Awards

Awards will be presented in the following sub-categories: State Agency, Higher Education, K-12 Education, and Local Government. Private education institutions may apply within the Higher Education and K-12 Education sub-categories as appropriate. Initiatives that involve partnerships from more than one sub-category are encouraged to apply. In the transmittal letter, indicate which sub-category you are applying for.

 

Nominations will be reviewed by a panel of judges composed of individuals from private and public organizations selected by the Office of the Secretary of Technology and the Virginia Technology Alliance. Nominations will be judged against the following four criteria:

 

1.  Enhances the manner in which the organization provides services to its customers.

 

2.  Results in a return on investment (cost savings, cost avoidance, etc.) for the organization.

 

3.  Improves the overall efficiency of the organizations operations.

 

4.  Involves an innovative use of or approach to technology.

 

Equal weight will be given to each criterion. Please be sure to address each criterion in the nomination and cite how each is measured or benchmarked.

 

Format: In addition to the specific requirements for the Governors Technology Awards category, each submission shall include a letter or e-mail message of transmittal, an executive summary, and a description of the initiative.

 

Transmittal: Please include the following information in your transmittal letter or e-mail message:

 

 

Executive Summary: Please provide an executive summary of your initiative that is suitable for posting to the COVITS website (limit: 400 words).

 

Length: Nominations must be kept to eight pages or fewer, including supplementary materials. The suggested length is five pages (not including the executive summary).

 

Initiative Description: Please be sure to describe your initiative, including information on duration, the aspects that make it innovative, and the business need(s) or problem(s) it was designed to address. Include goals and objectives, and the metrics used to measure success.

 

All nominations must be received by September 1, 2003. Submissions can be sent electronically to

mailto:sectec@governor.virginia.gov. For large electronic files, send a disk or CD-Rom to:

 

Governors Technology Awards

C/O Office of the Secretary of Technology

202 N. Ninth Street, Suite 506
Richmond, VA 23219

 

Materials will not be returned unless requested by the nominee. Please do not send hard copies of materials.

 

For more information on COVITS 2003, including the conference program, registration information, and accommodations, visit http://www.covits.org. Direct program-related questions to Louis McDonald, Virginias Center for Innovative Technology, at
(703) 689-3000 or lmcdonald@cit.org.

 

For more information on the Virginia Technology Alliance, please visit http://www.thevta.org/ or contact VTA President Paula Gulak at (804) 897-2780 or pgulak@sycomtech.com.

 

Media inquiries only, contact Judy Napier, Assistant Secretary of Technology, at
(804) 786-9579 or jnapier@gov.state.va.us.

 

JLD/LWN/nhb