P.O. BOX 2120



October 31, 2003



Division Superintendents



Jo Lynne DeMary

Superintendent of Public Instruction




Adequate Yearly Progress (AYP) Forums under the No Child Left Behind (NCLB) Act of 2001


The Department of Education will sponsor several forums on implementing the No Child Left Behind Act of 2001 for instructional leaders and directors of testing and accountability specialists. These forums are sponsored by the Division of Instruction and the Division of Assessment and Reporting and are organized by prospective audiences, either instructional leaders or testing directors and accountability/data analysis specialists. Attachment A contains a quick reference to the content and locations of all of the forums. Descriptions are provided below.


Division of Instruction: Instructional Mathematics and Language and Literacy Forums to Address the Needs of LEP Students and Students with Disabilities


These forums, designated specifically for instructional leaders, content specialists, and principals, will focus on instructional strategies for addressing the achievement gap for limited English proficient (LEP) students and students with disabilities specific to their needs in mathematics and/or language learning and literacy. The mathematics forums will be held from 8:30 a.m. to 3:30 p.m. on November 20, 2003, at the Hotel Roanoke and Conference Center and repeated on December 11, 2003, at the Omni Richmond Hotel. The language and literacy forums will be held on December 8, 2003, at the Doubletree Hotel in Charlottesville and repeated on December 9, 2003, at the Omni Newport News Hotel. Three representatives from each division are invited to participate in one of each of the forums.


Instructional specialists from the Department of Education and practitioners from school divisions will (1) discuss data interpretation and (2) present effective instructional practices to use with LEP students and students with disabilities. Attachment B contains details and registration information for the instructional forums. If you have questions about the content of these forums, please contact Diane L. Jay, specialist, by e-mail, or at (804) 225-2905.


Division of Assessment and Reporting: AYP Technical Forums


The AYP Technical Forums, focusing on the technical aspects of the implementation of the NCLB requirements, are being offered regionally from 9 a.m. to 3 p.m. on December 3, 2003, at the Hotel Roanoke and Conference Center; December 5, 2003, at the Holiday Inn Select Fredericksburg; December 8, 2003, Clarion Hotel and Conference Center Williamsburg; and December 10, 2003, at the Holiday Inn Select Lynchburg. Each division is invited to send its director of testing and another staff member who works with the analysis of AYP to the technical forum at one of the four locations.


The purpose of the technical forums will be to increase understanding of Virginias Adequate Yearly Progress (AYP) requirement. The forums will focus on testing requirements of NCLB, coding the Standards of Learning (SOL) assessment answer sheets for AYP accountability, calculating AYP for 2002-2003, and contrasting differences between AYP and state accreditation accountability. Attachment C contains details and registration information for the technical forum. If you have questions about the content of the technical forum, please contact Lolita B. Hall, associate director, by e-mail at, or at (804) 786-9422.




Registration for all forums will be conducted by the Office of Continuing and Professional Education at Virginia Tech. Materials, lunch, and breaks will be provided. For those in need of lodging, a block of overnight rooms at the state government rate has been reserved at each location. Lodging costs are the responsibility of the participant. Please contact the hotel directly to make reservations, and refer to the DOE Forum to ensure the government rate.


Registration forms should be returned by fax to Terri Sadler at Virginia Tech at (540) 231-3306 by November 14, 2003. Upon registration receipt, confirmation and driving directions will be forwarded to each registrant. For registration information, Mrs. Sadler may also be reached by phone at (540) 231-5182 or by e-mail at