COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P.O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO NO. 6
June 27, 2003
Jo Lynne DeMary
Superintendent of Public Instruction
Request for Report of Insurance Coverage on
School Buses Section 22.1-188 through 22.1-198,
Section 46.2-472 and Section 38.2-2206, Code of
Due: August 1, 2003
In accordance with Sections 22.1-188 through 22.1-198,Code of Virginia, the Department of Education is requesting superintendents to certify that insurance providing the required coverage has been obtained for all vehicles to be used in transporting school children and school personnel during the period July 1, 2003, through June 30, 2004. Pursuant to Section 22.1-191, Code of Virginia, this certification must be submitted to the Superintendent of Public Instruction on or before August 1, 2003.
The amounts of insurance coverage for uninsured motorists must be at least equal to the limits of the liability insurance included in the policy, unless such additional uninsured motorist insurance coverage is rejected by notifying the insurer as provided in Section 38.2-2202, Part B, Code of Virginia. Based on previous interpretations, the minimum uninsured motorist coverage of $50,000 for injury, including death, to one person; $200,000 for injury, including death, to all persons injured in any one accident; $20,000 for damage or destruction of property in any one accident would prevail if the school board declines higher limits.
certificate (attached) requires the signature of the division superintendent,
the name of each insurance company, and the signature of each companys
agent. The chairman or clerk of the
committee for control of jointly-owned schools holding title to or contracting
for operation of vehicles used to transport pupils should submit certificates
in the name of the committee. School
divisions utilizing a self-insurance plan should submit copies of Form EB.011
(attached), which provides for the attachment of a copy of the Self-Insurance
Certificate or a statement from the issuing agency (The Department of Motor
Vehicles) that such certificate is in effect.
Special attention is directed to provisions of Section 22.1-191, Code of Virginia, concerning the date by which such insurance shall be secured and certified. Compliance with these requirements is mandatory before any state school funds can be distributed (Sections 22.1-189, 191, and 197, Code of Virginia). The Department of Education urges you to initiate the procurement process in time to finalize the insurance contract by the end of July. Please ensure that the contract contains the coverage required for all days operated during the entire 2003-2004 school year.
Form EB.010 or Form EB.011 should be completed in triplicate; one copy to be retained by the superintendent, one copy for the insurance agent, and one copy returned to Mrs. June Eanes, director of support services, by August 1, 2003, at the address listed below. A copy of these forms is attached and additional copies will be provided upon request. Questions may be directed to Mrs. Eanes at (804) 225-2037.
Return forms to:
June Eanes, Director
Department of Education
P. O. Box 2120
Richmond, VA 23218-2120