COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P. O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 6

February 13, 2004

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

 

SUBJECT:

Education of Children in Foster Care Fiscal Year 2004 Reimbursement of Fiscal Year 2003 Local Costs

 

Due Date: March 19, 2004

 

Item 145 I. of Chapter 1042, 2003 Acts of Assembly (2002-2004 appropriation act), provides an additional state payment for the cost of prior year local operations, as determined by the Department of Education, for certain children placed in foster care. The state funding is provided for each pupil who is not a resident of the school division that is providing his or her education and (a) who has been placed in foster care or other custodial care within the geographical boundaries of such school division by a Virginia agency, whether state or local, which is authorized under the laws of the commonwealth to place children; (b) who have been placed in an orphanage or childrens home which exercises legal guardianship rights; or (c) who are residents of Virginia and have been placed, not solely for school purposes, in a child-caring institution or group home. This appropriation also provides funding to support handicapped children attending public schools who have been placed in foster care or other custodial care across jurisdictional lines, as provided by subsection B of Section 22.1-101.1, Code of Virginia.

 

Attachment A contains excerpts from the applicable Code of Virginia sections for your reference. Please review these sections of the Code of Virginia carefully to ensure that only qualifying children in foster care are included in the reimbursement report.

 

As with previous fiscal year reports, a downloadable Excel file has been created to facilitate the collection of data used in the reimbursement of local education costs for children in foster care. Instructions for accessing the Excel file are provided in Attachment B to this memorandum. The Excel file is located on the departments website and can be downloaded from the following address:

 

http://www.pen.k12.va.us/VDOE/Finance/Budget/cdc/index.html

 

All of the forms required for reimbursement, including the division superintendents certification form and specific instructions for entering data, are included in the Excel template. All school divisions must complete the Excel template and return it to the Department of Education by March 19, 2004, even if local education costs for qualifying foster care children were not incurred by the division in fiscal year 2003.

 

Please submit the completed Excel file to the department via e-mail at (mailto:k12budget@mail.vak12ed.edu). Please return a hard copy of the certification form, signed by the division superintendent, to: Virginia Department of Education, Attention: Budget Office, P.O. Box 2120, Richmond, Virginia 23218-2120. Both submissions (Excel file and signed certification form) are due no later than March 19, 2004.

 

The Department of Education will make all calculations and disburse fiscal year 2004 foster care entitlements to divisions in the spring of 2004, after the data collected through this memorandum is received from all school divisions and verified by the department. Questions concerning this data collection should be directed to the budget office at (804) 225-2025.

 

JLD/kr

 

Attachments

 

/administrators/superintendents_memos/2004/adm006a.pdf

/administrators/superintendents_memos/2004/adm006b.pdf