COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 22

June 4, 2004

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

 

SUBJECT:

2003-04 End-of-Year Student Records Data Collection and Miscellaneous Statistics

 

 

To comply with the information and reporting requirements for adequate yearly progress, report cards, and performance indicators of the No Child Left Behind Act of 2001 (NCLB), the Department of Education is conducting the End-of-Year (EOY) Student Records Data Collection for the 2003-2004 school year. Informational Supts. Memo No. 75, dated May 2, 2003, included specific information regarding the student record collection and reporting timeframes.

 

The 2003-04 End-of-Year Student Records Data Collection (STUDENT_EOY) should reflect students records as of the last day of the 2003-04 school year as well as summer school graduate information. The end-of-year collection also includes a Web-based entry form to collect miscellaneous aggregate statistics regarding the number of days each school was in session and summer school attendance.

 

A detailed listing of the data elements on the student record, the aggregate data collected on the Web-based form, and instructions for completing and submitting the data can be found on the Virginia Department of Educations website at http://www.pen.k12.va.us/VDOE/Publications/student-eoy/datacoll/coll.htm.

 

Two training sessions will be held to review the Student Records Data Collection process, discuss changes that have taken place, and address changes that are planned for the end-of-year and fall student record collections. The training locations and dates are:

 

Location

Date and Time

Northside Middle School Auditorium

6810 Northside High School Road

Roanoke, VA

Friday, June 25, 2004

10 a.m. Noon

Virginia Department of Education

James Monroe Building, 1st Floor

Rooms C, D, E

101 N. 14th Street

Richmond, VA

Monday, June 28, 2004

10 a.m. Noon

 

 

Data are required by the Department of Education on or before Wednesday, September 15, 2004. Early submission is strongly encouraged. School divisions may begin submitting test data through the Web-based submission process on August 16, 2004.

 

Questions or comments relating to the 2003-04 End-of-Year Student Records Data Collection should be directed to Data Administration at dataAdm@mail.vak12ed.edu or (804) 225-2099.

 

 

JLD/JCC/dmb