June 25, 2004

ADMINISTRATIVE

TO:

Division Superintendents

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

SUBJECT:

Federal Program Monitoring Review of the School Nutrition Programs

The Code of Federal Regulations 7, Section 210.18, requires the Department of Education to conduct an administrative review (CRE) of the federally funded breakfast, lunch, afterschool snack, and special milk programs in each school division once every five years. This review is a comprehensive on-site evaluation designed to assess compliance with regulations, standards, and state and federal laws. For your information, the schedule showing when each division will be reviewed during the next five years is attached (Attachment 1).

A more detailed schedule with proposed dates for each review for the school year 2004-2005 also is attached (Attachment 2). School divisions scheduled for a review next year are asked to compare the scheduled dates to the divisions calendar. Please advise the School Nutrition Programs Office by July 23, 2004, of any conflicts due to holidays, scheduled breaks, or any dates during the scheduled review week when meals would not be offered to students.

Personnel from School Nutrition Programs in the Virginia Department of Education will conduct orientation sessions for divisions scheduled for a CRE review next school year. Each division is asked to send a representative(s) to one of the sessions; the representative(s) should have division-wide responsibility for the school nutrition programs. Identical orientation sessions will be conducted in three locations on September 14, 2004, in Wytheville, on September 15, 2004, in Bedford, and on September 16, 2004, in Richmond. The division should select the date and location that is most convenient. Additional information and registration details will be sent in mid-August.

If you have questions regarding the federal review or conflicts with the scheduled review dates, please contact Lynne Fellin, at (804) 225-2074.

JLD/CDG/idl

Attachments

/administrators/superintendents_memos/2004/adm028a.pdf

/administrators/superintendents_memos/2004/adm028b.pdf