COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 34

July 9, 2004

ADMINISTRATIVE

TO:	Division Superintendents
FROM:	Jo Lynne DeMary Superintendent of Public Instruction
SUBJECT:	Title III: Language Instruction for Limited English Proficient (LEP) and Immigrant Students Data Collection

In order to comply with the reporting requirements stipulated in sections 3121(a)(2)(3) and 3122(b) of the No Child Left Behind Act of 2001, Title III: Language Instruction for Limited English Proficient (LEP) and Immigrant Students, school divisions must report annually the number or percentage of LEP students making progress in learning English as well as the number or percentage of LEP students attaining full English proficiency.

To ensure accuracy in reporting, a Web-based system has been developed for school divisions to use in entering the required data for the 2003-2004 school year. School divisions should complete the Web-based chart for all K-12 LEP students who were enrolled for a full academic year during the 2003-2004 school year. To complete the chart, school divisions should enter the number of LEP students by grade level and English language proficiency (ELP) level as a result of their performance on the spring 2004 state-approved English language proficiency assessment or as a result of a body of evidence that includes the state-approved English language proficiency results.

If the option to use a body of evidence is selected, the additional evidence must consist of valid and reliable measures for the attainment of English language proficiency for LEP students. The additional evidence may include, but are not limited to: 1) the Degrees of Reading Power (DRP) assessment results; 2) the Developmental Reading Associates (DRA) assessment results; and/or 3) other locally developed and/or selected English language proficiency assessments that have been standardized by a school division over time and have proven to be an accurate measure of attainment of English language proficiency. If the option to use only the state-approved ELP assessment results to make the determination is selected, the Stanford English Language Proficiency (SELP) assessment results will be used for this purpose by most school divisions.

The Title III Data Reporting System is available via the following link: https://eb01.vak12ed.edu/ssws.

Detailed instructions for completing the report are included on the website. The deadline for submission of the data is August 20, 2004.

If you have programmatic questions regarding the report, please contact Lisa Eggleston, ESL specialist, at legglest@mail.vak12ed.edu or (804) 371-0778. If you have technical questions about entering the data via the Web-based form, please contact Sherry Pettis, ESL reports and grants manager, at spettis@mail.vak12ed.edu or (804) 786-9937.

JLD/rls