COMMONWEALTH OF
VIRGINIA
DEPARTMENT OF
EDUCATION
P.O. BOX 2120
RICHMOND, VIRGINIA
23218-2120
SUPTS. MEMO NO. 40
August 6, 2004
|
TO: |
Division
Superintendents |
|
FROM: |
Jo
Lynne DeMary Superintendent
of Public Instruction |
|
SUBJECT: |
Student Data Collection for Children and
Youth Experiencing Homelessness |
The purpose of the memorandum is to request school division data
related to children and youth experiencing homelessness during the 2003-04
school year that has been requested by the U. S. Department of Education. An
initial December 11, 2003 memo and draft data collection form from H. Douglas
Cox provided an alert that this information would be needed. At that time,
final instructions had not been received from the federal government. We have now received them. The following information explains the
changes from the December data collection instructions. Please note that there
are different requirements for school divisions with and without direct McKinney-Vento
subgrant funding. The report forms are attached to this memorandum.
School
Divisions Without Subgrants
For
school divisions that do not receive direct McKinney-Vento funding, the
following changes have been made from the December 2003 draft. There are no
questions related to:
o
Preschool students
o
Students in migrant education
o
Unaccompanied youth
o
Transportation or school of origin
o
Grade levels for primary nighttime residence
Please
note that information already being reported to the Virginia Department of
Education is reflected by shaded boxes. This information need not be duplicated
and will be accessed from your student record collection.
School
Divisions With Subgrants
For
school divisions with McKinney-Vento subgrants, the following changes have been
made:
o
All preschool programs have been collapsed into one category:
public preschool
o
Preschool should include enrolled and served (the
original DRAFT did not request served for this population)
o
Other has been added
to the types of program (e.g., Adult Education)
o
Grade levels are not requested for primary nighttime residence
o
No information on transportation or school of origin is being
requested
o
The question related to barriers is now a yes/no response
rather than a ranking
o
Information that is being reported through the Student Record
Collection to the Virginia Department of Education is noted with asterisks.
While
this form replaces the annual report for your subgrant that has been completed
in prior years, please note that a status update on proposed goals and activities
for your program still is required.
Reporting
Requirements
The
revised report forms are attached. Please complete the appropriate form for
your school division. I encourage you to work with your local homeless
education liaison to collect these data. In order to adhere to the anticipated
submission date for states, please submit your completed form no later than September
8, 2004, to Project HOPE-VA at
the address below. If you have any questions, please contact:
Dr.
Patricia A. Popp
State Coordinator
Project
HOPE Virginia
The College of William and Mary School of Education
P.
O. Box 8795
Williamsburg,
Virginia 23187
phone:
757-221-4002 fax: 757-221-2988 email: homlss@wm.edu
Thank
you for your assistance and attention to this requirement.
JLD/cc/shs
cc: Local homeless education liaisons
/administrators/superintendents_memos/2004/adm040a.pdf
/administrators/superintendents_memos/2004/adm040b.pdf