COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 41

August 13, 2004

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

 

SUBJECT:

Remedial Summer School Funding for Fiscal Year 2005 (Summer 2004 Program)

 

Due: September 17, 2004

 

State funding is provided in the 2004-2006 appropriation act (Chapter 4, 2004 Acts of Assembly, Special Session I) for those school divisions opting to offer a remedial summer program in summer 2004 (fiscal year 2005) pursuant to Section 22.1-253.13:1 C., Code of Virginia. For fiscal year 2005, state payments will be based on the state share of $380 per eligible pupil, subject to the availability of state funds. The state share of the per pupil payment will be based on the composite index of local ability-to-pay for each school division.

 

In reporting eligible students for state remedial summer school funding on Attachment A, each eligible student that is served may only be counted once. Students should be counted in this manner regardless of whether they are served in one or more subject areas or single or multiple sessions during the 2004 remedial summer school program. The funded per pupil amount is based on the average cost of 30 days of instruction per student. You may have some students who receive more instruction and some who receive less but each student should be counted only once for state funding.

 

As required by Section 22.1-199.2, Code of Virginia, and Board of Education regulation 8 VAC 20-630-20, school divisions must submit a remediation plan for the 2004 remedial summer school program (see Administrative Superintendents Memorandum Number 3 dated January 30, 2004) before final fiscal year 2005 remedial summer school entitlements can be paid. An annual report, required by Board of Education regulation 8 VAC 20-630-50, covering the 2003 remedial summer school program is due to the Department of Education by September 15, 2004.

 

Please note the following staffing ratios for state-funded remedial summer school programs are required by Board of Education regulation 8 VAC 20-630-60:

 

1)    Each local school division implementing a state-funded remedial summer school program shall provide a minimum of 20 hours of instruction per subject, exclusive of field trips, assemblies, recreational activities, lunch or post-program testing time;

 

2)    For state-funded remedial summer school programs in grades K-5 that offer an integrated curriculum, a minimum of 40 hours of instruction shall be required;

 

3)    The pupil-teacher ratios for state-funded summer remedial programs shall not exceed 18:1.

 

Further, please note the following appropriation act provisions (contained in Chapter 4, 2004 Acts of Assembly, Special Session I) governing remedial summer school funding:

 

These funds are available to school divisions for the operation of programs designed to remediate students who are required to attend such programs during a summer school session or during an intersession in the case of year-round schools. These funds may be used in conjunction with other sources of state funding for remediation or intervention. School divisions shall have maximum flexibility with respect to the use of these funds and types of remediation programs offered; however, in exercising this flexibility, students attending these programs shall not be charged tuition and no high school credit may be awarded to students who participate in this program.

 

Some school divisions operating year-round schools conduct remediation programs during the intersession periods of the year-round school term. Counts of students who are remediated during the intersession periods of year‑round schools may be submitted for reimbursement from state remedial summer school funds. Students who are remediated during the intersession periods of year-round schools should be submitted for reimbursement in the reporting cycle that occurs in the subsequent fiscal year. For example, students who were remediated during the intersession periods of 2003‑2004 year-round school terms that occurred from July 2003 through June 2004 or September 2003 through August 2004 should be reported on Attachment A for reimbursement out of fiscal year 2005 remedial summer school funds. Just as with summer remediation programs, a student may only be counted once for the entire school year regardless of the number of intersession periods the student attended.

 

After the remediation plans are received from school divisions and are verified by the department, and the actual remedial summer school program enrollments from Attachment A are received from school divisions and are approved by the department, the fiscal year 2005 remedial summer school entitlement will be paid to school divisions subject to the availability of state funds. In the event the calculated entitlements exceed the available appropriation for fiscal year 2005, final payments may have to be prorated.

 

Please return the completed Attachment A to Mrs. Leigh H. Williams, senior budget analyst, no later than September 17, 2004. Attachment A may be faxed to Mrs. Williams at (804) 225-2300; however, a copy of Attachment A with an original signature of the division superintendent should also be mailed to the department. School divisions opting not to receive state remedial summer school funding for fiscal year 2005 should return Attachment A indicating No State Funding Requested for FY 2005 and with zero enrollment entered on the form. Questions regarding state remedial summer school funding should be directed to Mrs. Williams at (804) 225-2025.

 

JLD/lw

 

Attachment

 

/administrators/superintendents_memos/2004/adm041a.pdf