COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 58

November 12, 2004

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

 

SUBJECT:

Report of Children With Disabilities Receiving Special Education on December 1, 2004

Under the provisions of Part B of the Individuals With Disabilities Education Act (IDEA), as amended, local education agencies are required to make an unduplicated count of students with disabilities receiving special education on December 1 or the closest school day to December 1.

 

Data should be submitted to the Department of Education no later than Monday, December 6, 2004.

Individual student records received by the department are processed by using student identification numbers. While the student identification numbering systems are left to local discretion, the Department of Education requires that when two or more school divisions report the same student they must agree to use a common identification number. All other required data elements must be identical when two or more school divisions report the same student. Inaccurate reporting of student data may result in loss of funding or overpayments to localities.

 

A properly developed individualized education program (IEP) or a services plan for students unilaterally placed by parents in private schools but who are receiving some special education, must be implemented for each disabled student reported to the Virginia Department of Education.

 

 

 

Because these data form the basis for state funding and federal reporting, information submitted is subject to audit by the United States Department of Education, the Virginia Department of Education, and the Auditor of Public Accounts. Therefore, documentation of age and disability for students reported must be maintained at the local level.

 

If you have any questions or need assistance with the submission of data, please contact Mr. Paul J. Raskopf at 804-225-2080 or at praskopf@mail.vak12ed.edu.

 

JLD/pjr