COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 46

February 27, 2004

INFORMATIONAL

TO:

Division Superintendents

 

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

 

SUBJECT:

Administration of Stanford English Language Proficiency (SELP) Test

 

 

As stated in Administrative Superintendents Memorandum Number 4, dated January 30, 2004, the state-approved English language proficiency assessment for the 2003-2004 school year, as required in Section 1111 (b) (7) of the No Child Left Behind (NCLB) Act of 2001, will be the Stanford English Language Proficiency (SELP) test developed by Harcourt Assessment, Inc. A separate form of the SELP is available for each of the four grade clusters defined in Virginias English Language Proficiency Standards of Learning: K-2, 3-5, 6-8, and 9-12.

 

Schedule for Administration of SELP Tests

 

April 5-29, 2004 SELP testing window for Level 1 and Level 2 Limited English Proficiency (LEP) students in grades 3, 5, and 8 who will use this assessment as a substitute for the SOL English: Reading test. Answer documents must be shipped by May 7, 2004.

 

April 5-June 4, 2004 SELP testing window for Level 1, Level 2, Level 3, and Level 4 LEP students in grades K-12; and all LEP students on monitor status who will not use the assessment as a substitute for the SOL English: Reading test. Answer documents must be shipped by June 11, 2004.

 

 

SELP Training Opportunity

 

The SELP training will be presented in two formats. A comprehensive videotape and training materials on administration and scoring will be mailed to school divisions and followed by a DOE Hour broadcast on March 16, 2004.

 

The videotape and training materials will be mailed to the designated division level contact person responsible for identifying and training examiners. The videotape training module will include: 1) an update regarding the requirements for assessing the English language proficiency of limited English proficient (LEP) students, 2) details regarding the administration of each of the four components of the test, and 3) a demonstration as to how an examiner should administer and score the speaking component of the assessment. The DOE Hour broadcast will be an abbreviated version of the videotape.

 

School divisions will be able to schedule turn-around training for the SELP for appropriate personnel by using the videocassette training module and the DOE Hour.

 

SELP Administrative Responsibilities

 

It is suggested that responsibilities for the administration of the SELP be shared by the Division Directors of Testing (DDOTs) and the English as a Second Language (ESL) Coordinators in the following way. The DDOTs and ESL Coordinators will jointly determine test dates and schedules including make-up sessions; ensure that the answer documents are coded correctly; monitor test administration; and ensure test security guidelines are followed.

Division Director of Testing

The DDOTs may assume the responsibility for ordering, receiving, distributing, collecting, and returning secure and non-secure test materials; identifying and resolving test irregularities; and receiving and distributing score reports.

 

ESL Coordinator (or another designee)

 

The ESL Coordinators may assume the responsibility for working with the appropriate school staff to identify students to be tested, arranging locations for testing, identifying test examiners/proctors, receiving training materials, and training test examiners/proctors.

 

Important Dates

March 5 Fax orders for SELP tests to Harcourt Assessment, Inc.

March 5 Submit to VDOE contact information for the ESL Coordinator or Designee. DOE will ship training materials to this contact

March 12 Receive SELP training materials (including videotape training module)

March 16 Review/Tape the DOE Hour Broadcast, How to Administer and Score the SELP Speaking Test

March 29-31 Receive SELP testing materials

 

Score reports will be returned to school divisions within five weeks after Harcourts receipt of scorable answer documents.

If you have questions or need additional information, please contact LB Hall, associate director for assessment and reporting, at (804) 786-9422 or by e-mail to darfax@mail.vak12ed.edu, or Roberta Schlicher, ESL coordinator, at (804) 786-1692 or by e-mail to rschlich@mail.vak12ed.edu.

 

 

JLD/SLR/LH/jc

 

Attachment

 

/administrators/superintendents_memos/2004/inf046a.pdf