COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 84

April 23, 2004

INFORMATIONAL

TO:	Division Superintendents
FROM:	Jo Lynne DeMary Superintendent of Public Instruction
SUBJECT:	Migrant Student Web-based System

In compliance with the reporting requirements stipulated in the No Child Left Behind Act of 2001, the Virginia Department of Education collects and reports migrant student data for eligible migrant students in Virginia to the U.S. Department of Education (USED). In order for a student to be classified as a migrant student, a certificate of eligibility (COE) must be completed to verify eligibility.

To ensure accuracy in reporting only certified migrant students, a Web-based system has been developed that contains a list of migrant students by school division. Division Directors of Testing (DDOTs) and Student Information Systems (SIS) contacts have access to the list of eligible migrant students in their school division via the following link: https://eb01.vak12ed.edu/ssws/com/vdoe/dataAdmin/jsp/LoginContainer.jsp

This official list is particularly important as a reference in designating migrant students on the Standards of Learning (SOL) answer sheets and for reporting migrant students for the student data record collection reports. Migrant students should not be reported at either time unless their names appear on the list. The list of eligible migrant students will be updated periodically throughout the school year to ensure accuracy of eligible migrant students.

If your school division has students whose names you believe should appear on the list or if you have additional questions about migrant student eligibility, please contact Shannon R. Bramblett, migrant education specialist, at (804) 371-7579, or sbramble@mail.vak12ed.edu.

JLD/srb