Commonwealth of Virginia

Department of Education

P. O. Box 2120

Richmond, Virginia 23218-2120

SUPTS. MEMO NO. 114

May 28, 2004

INFORMATIONAL

TO:

Division Superintendents

 

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

 

SUBJECT:

Management of Student Scholastic Records

 

 

The Department of Education has recently revised the Management of Student Scholastic Records. This guidance document addresses the responsibilities of local educational agencies to manage the scholastic records of all students in compliance with applicable federal and state laws and regulations. These include the Family Educational Rights and Privacy Act (FERPA) of 1974, 20 USC 1232g, 34 CFR 99; the Individuals with Disabilities Education Act (IDEA), 20 USC 1400 1485, 34 CFR 300; the Protection of Pupil Rights (PPRA), 20 USC 1232h, 34 CFR 98; Health Insurance Portability and Accountability Act (HIPAA), 40 USC 1320d, 45 CFR Part 160 and 164; the Virginia Public Records Act, Code of Virginia 42.1-76; and other relevant sections of the Code of Virginia.

 

The resource document is designed to assist school officials, teachers, and parents in meeting these requirements and to ensure the protection of private information from unauthorized disclosure. The document is available on the Department of Educations website at http://www.pen.k12.va.us/VDOE/studentsrvcs/.

 

 

For questions, please contact Sandra E. Ruffin, director, office of federal program monitoring at sruffin@mail.vak12ed.edu or (804) 225-2768 or Lissa Power-deFur, director, office of student services at lpower-d@mail.vak12ed.edu or (804) 225-2818.

 

 

JLD/LPdF/shs