COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 160

August 6, 2004

INFORMATIONAL

TO:

Division Superintendents

 

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

 

SUBJECT:

Guidelines for Determining the Adequate Yearly Progress (AYP) of Small n Schools

 

In Virginia, small n schools have been defined as those that have fewer than 50 students enrolled in grades or courses for which there are statewide assessments. The U.S. Department of Education has approved Virginias use of 50 as the minimum number of students for which AYP can be reliably determined using the criteria required by the law.

 

Beginning with the 2004-2005 school year, three years of statewide assessment data will be used to calculate automatically the pass rate to determine if a small n school met the Annual Measurable Objectives. A small n school that meets the Annual Measurable Objectives in reading and mathematics using this method will make AYP. A school that does not make AYP by using this method will be declared To Be Determined (TBD) on the reports provided to school divisions.

 

Schools labeled TBD may submit a body of evidence to their school division for consideration. Based on the evidence submitted, the school division will make an AYP determination for the school and forward that decision, with an explanation for its basis, to the Department of Education within 15 business days of the final AYP status announcements, for validation and inclusion in statewide data reports. The Department of Education will consider the school divisions recommendation for the AYP status of Title I schools but, ultimately it will make the final decision for Title I schools. If no evidence is submitted to the department on behalf of a school within 15 business days of the statewide announcement, that school will not make AYP.

 

Attachment A contains guidelines that school divisions should follow in determining the AYP status for its small n schools, along with a form to submit the AYP determination to the Department of Education. If you have questions, please contact Ms. Dee Audet, Title I reports manager, at (804) 786-9935 or daudet@mail.vak12ed.edu.

 

JLD/LMW/saj

Attachment

 

/administrators/superintendents_memos/2004/inf160a.doc