COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 202

October 1, 2004

INFORMATIONAL

TO:	Division Superintendents
FROM:	Jo Lynne DeMary Superintendent of Public Instruction
SUBJECT:	Implementation of EIMS

As you know, the Department of Education has been working with 32 school divisions to implement the Educational Information Management System (EIMS). The EIMS is an important component of Governor Warners Education for a Lifetime initiative. This is to inform you of our plans to begin full implementation with the remaining divisions this fall and winter.

A pilot of the system helped us to determine the priorities and schedule for fully implementing EIMS in all school divisions. We will be conducting full implementation with the remaining school divisions in two waves. Wave I, consisting of 50 school divisions, will take place in October November 2004. Wave II, consisting of the remaining divisions, will take place in January February 2005. Please consult the EIMS Implementation Schedule on the EIMS website to determine the schedule for your division. All school divisions, regardless of the wave they are in, will have access to their Virginia state assessment data via EIMS within the next several months.

Implementation of EIMS in your division requires the commitment and participation of a project manager, your student information systems coordinator, and your division director of testing. The project manager you designate for EIMS will be our main point of contact to schedule training, obtain information for logons and passwords, and manage implementation issues. Please designate the EIMS project manager for your school division by returning the Project Manager Designation Form via fax to Nicole Conyard, information management secretary, at 804-371-8978. Please download the Project Manager Designation Form from

http://www.doe.virginia.gov/VDOE/Technology/EIMS-files/
ProjectManagerDesignation.doc

We appreciate your commitment to the EIMS project. Pearson Educational Measurement, our partner in this project, is building a Rapid Response Team based in Virginia that will respond to any implementation issues you may have.

For more information on the EIMS project, please refer to the EIMS project website at www.doe.virginia.gov/VDOE/Technology/EIMS or e-mail us at eims@doe.virginia.gov.

JLD/BHC/nlc