COMMONWEALTH
OF VIRGINIA
DEPARTMENT
OF EDUCATION
P.O.
BOX 2120
RICHMOND,
VIRGINIA 23218-2120
SUPTS. MEMO NO. 28
June 3, 2005
|
TO: |
Division Superintendents |
|
FROM: |
Jo Lynne DeMary Superintendent
of Public Instruction |
|
SUBJECT: |
Authorization of Signatures in Absence of
Division Superintendent - Fiscal Year 2006 |
Situations may occur
when the division superintendent is out of the office at a time when his or her
signature is needed on Department of Education documents. On such occasions, persons other than the
division superintendent may be authorized by the local school board to sign
department documents. The Department of
Education must be notified of such board action and the authorized signature
must be on file in the department before we will process requests for
reimbursements or other official actions that would normally require the
division superintendents signature.
A new Web-based form has been included as a part of the School and Staff
Administration Data Collection (School ID) to identify the authorized person(s)
beginning June 1, 2005. After
identifying the authorized person(s), the school and staff administration
contact person should print out the Authorization of Signatures form and
obtain the required signatures and seal to establish signature authorization
for fiscal year 2006 (July 1, 2005, through June 30, 2006). This signature authorization will also be
used to identify the person or persons authorized to make approvals for the
division superintendent in the new OMEGA on-line reimbursement application. Please mail the completed form to the
Department of Education by June 24, 2005, at the following address:
Data Administration
Office of Education
Information Management
Virginia
Department of Education
P.O. Box 2120
Richmond, Virginia 23218-2120
If the division superintendent
is the only person authorized to sign Department of Education documents and no
person is identified on the Web-based form, the Authorization of Signatures
form will indicate none authorized when printed. Please return this form
signed by the division superintendent.
If any changes occur
during the year in the person(s) authorized to sign department documents for
fiscal year 2006, the Web-based form must be updated, and a new Authorization
of Signatures form should be signed, sealed, and mailed to the Department of
Education.
For further
information, please contact Data Administration at DataAdm@doe.virginia.gov or (804)
225-2099.
JLD/JCC/dmb