COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P.O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO NO. 28
June 3, 2005
Jo Lynne DeMary
Superintendent of Public Instruction
Authorization of Signatures in Absence of
Division Superintendent - Fiscal Year 2006
Situations may occur when the division superintendent is out of the office at a time when his or her signature is needed on Department of Education documents. On such occasions, persons other than the division superintendent may be authorized by the local school board to sign department documents. The Department of Education must be notified of such board action and the authorized signature must be on file in the department before we will process requests for reimbursements or other official actions that would normally require the division superintendents signature.
A new Web-based form has been included as a part of the School and Staff Administration Data Collection (School ID) to identify the authorized person(s) beginning June 1, 2005. After identifying the authorized person(s), the school and staff administration contact person should print out the Authorization of Signatures form and obtain the required signatures and seal to establish signature authorization for fiscal year 2006 (July 1, 2005, through June 30, 2006). This signature authorization will also be used to identify the person or persons authorized to make approvals for the division superintendent in the new OMEGA on-line reimbursement application. Please mail the completed form to the Department of Education by June 24, 2005, at the following address:
Office of Education Information Management
Virginia Department of Education
P.O. Box 2120
Richmond, Virginia 23218-2120
If the division superintendent is the only person authorized to sign Department of Education documents and no person is identified on the Web-based form, the Authorization of Signatures form will indicate none authorized when printed. Please return this form signed by the division superintendent.
If any changes occur during the year in the person(s) authorized to sign department documents for fiscal year 2006, the Web-based form must be updated, and a new Authorization of Signatures form should be signed, sealed, and mailed to the Department of Education.
For further information, please contact Data Administration at DataAdm@doe.virginia.gov or (804) 225-2099.