COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

 

SUPTS. MEMO NO. 41

July 22, 2005

 

ADMINISTRATIVE


TO:

Division Superintendents

 

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

 

SUBJECT:

2004-05 End-of-Year Student Record Collection and Miscellaneous Statistics

 

To comply with the information and reporting requirements for adequate yearly progress, report cards and performance indicators of the No Child Left Behind Act of 2001 (NCLB), the Department of Education is conducting the End-of-Year (EOY) Student Record Collection for the 2004-2005 school year. Informational Supts. Memo No. 75, dated May 2, 2003, included specific information regarding the student record collection and reporting time frames.

The 2004-05 End-of-Year Student Record Collection should reflect students records as of the last day of the 2004-05 school year as well as summer school graduate information. The end-of-year collection also includes a Web-based entry form to collect miscellaneous aggregate statistics regarding the number of days each school was in session and summer school attendance.

A detailed listing of the data elements on the student record, the aggregate data collected on the Web-based form, and instructions for completing and submitting the data can be found on the Virginia Department of Educations Web

site at http://www.doe.virginia.gov/VDOE/Publications/student-coll/04-05/coll.html.

 

Data are required by the Department of Education on or before the closing date of Thursday, September 15, 2005. Early submission and verification is strongly encouraged as the Department of Education intends to publicly release graduation data based on the student record soon after the closing of this data collection. The End-of-Year Student Record Collection and the Miscellaneous Statistics Web form are currently open and accessible through the Single Sign-on for Web Systems (SSWS).

 

Questions or comments relating to the 2004-05 End-of-Year Student Record Collection should be directed to Educational Applications at dataAdm@doe.virginia.gov or (804) 225-2099.

 

JLD/smw