COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 52

September 9, 2005

 

ADMINISTRATIVE


TO:

Division Superintendents

 

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

 

SUBJECT:

IDEA, P.L. 108-446, Part B Sub-grant Awards for Special Education

 

 

This memorandum serves as the notice of approval status of the 2005-2006 Annual Special Education Plans for the school divisions and state-operated programs listed on attachment A. Approval of the plans establishes the eligibility of school divisions and state-operated programs to receive funding under Part B of the Individuals with Disabilities Education Improvement Act (IDEA), P.L. 108-446.

 

These funds are made available on the condition that recipients operate consistent with all requirements of P.L. 108-446 and applicable regulations, and make such changes to existing policies and procedures as are necessary to bring those policies and procedures into compliance as soon as possible. School divisions are reminded that changes must be submitted first to their local boards for approval and then to the Department of Education for approval.

Part B (Section 611) Flow-Through Funding

 

This memorandum serves as the official sub-grant award notification for recipients of funds under Part B, Section 611. Amounts and starting dates for each recipient are listed in Attachment A. No funds may be obligated after September 30, 2007, and final claims for reimbursement must be submitted via Omega no later than November 15, 2007. Funds are provided to school divisions through an expenditure reimbursement process contingent upon Virginias receipt of projected federal fiscal year 2005 funding. Funds must be expended in accordance with each recipients approved application or subsequent amendments as approved by the Department of Education. Because original grant applications were based on estimated amounts, each recipient must submit (via Omega) a budget amendment reflecting the proposed use of the actual amount of funds awarded.

 

 

Part B (Section 619) Pre-School Funding

 

This memorandum serves as the official sub-grant award notification for recipients of funds under Part B, Section 619. Amounts and starting dates for each recipient are listed in Attachment B. No funds may be obligated after September 30, 2007, and final claims for reimbursement must be submitted via Omega no later November 15, 2007. Funds are provided to school divisions through an expenditure reimbursement process and must be expended in accordance with each recipients approved application or subsequent amendments as approved by the Department of Education. Because original grant applications were based on estimated amounts, each recipient must submit (via Omega) a budget amendment reflecting the proposed use of the actual amount of funds awarded.

 

 

Part B Capacity Building Funds (Sliver Grant)

 

This memorandum serves as the official sub-grant award notification for recipients of funds under the capacity building provisions of the Individuals with Disabilities Education Act (IDEA). The grant period for awards contained in Attachment C is July 1, 2005, through September 30, 2006. No funds may be obligated after September 30, 2006, and final claims for reimbursement must be submitted via Omega no later than November 15, 2006. Funds are provided to school divisions through an expenditure reimbursement process and must be expended in accordance with each recipients approved application or subsequent amendments as approved by the Department of Education. Note: This is the final year for this funding program.

 

 

Reimbursement

 

Reimbursement for expenditures pursuant to these awards may not be honored if program or budget modifications are made without prior approval of the Department of Education. Equipment purchases exceeding $5,000 (per item) and all out-of-state travel must be approved in advance by the Department of Education. Reimbursement for travel is limited to amounts stipulated by state travel regulations. Funds available under the provisions of IDEA may be used to support only the excess costs of educating individuals with disabilities as outlined in your approved applications or subsequent amendments approved by the Department of Education. Reimbursement must be submitted electronically via Omega.

 

Amendments to the Annual Plan/Funding Applications

 

Amendments to the 2005-2006 annual plan and applications for federal funds must be submitted to the department for approval as they are adopted by each school division.

 

Funding application amendment requests must be submitted via Omega. Annual plan amendments must be submitted in writing to Dr. Judith Douglas at jdouglas@doe.virginia.gov or Virginia Department of Education, P. O. Box 2120, Richmond, VA, 23218.

 

 

Additional Information

 

The beginning dates for sub-grants listed in Attachments A and B are based on the date a substantially approvable annual plan and applications were received by the Department of Education. The column headed FIRST DATE FUNDS CAN BE OBLIGATED indicates the earliest date expenditures may be charged to the sub-grant.

 

Questions pertaining to sub-grant awards should be directed to the contact person listed in each attachment, or to Jerry Mathews at jmathews@doe.virginia.gov or (804) 225-2704. Questions regarding annual plans should be directed to Dr. Judith Douglas at jdouglas@doe.virginia.gov or (804) 225-2771. Questions pertaining to Omega should be directed to omega.support@doe.virginia.gov or (804) 225-2040.

 

JLD:DC:jm

 

Attachments

 

http://www.doe.virginia.gov/administrators/superintendents_memos/2005/adm052a.pdf

http://www.doe.virginia.gov/administrators/superintendents_memos/2005/adm052b.pdf

http://www.doe.virginia.gov/administrators/superintendents_memos/2005/adm052c.pdf