DEPARTMENT OF EDUCATION
SUPTS. MEMO NO. 63
December 9, 2005
Jo Lynne DeMary
Superintendent of Public Instruction
2006-2007 Special Education Annual Plan/Part B Flow-Through Application
Under the provisions of the Individuals with Disabilities Education Act (IDEA), and the Regulations Governing Special Education Programs for Children with Disabilities in Virginia (effective March 27, 2002), local educational agencies (LEAs) are required to submit an Annual Plan and applications for providing special education and related services to children with disabilities. The 2006-2007 Local Special Education Annual Plan and Report serves as the formal agreement between a local school board and the Virginia Department of Education for implementing federal and state laws and regulations governing this program. Accordingly, the disbursement of state and federal funds appropriated for the education of children with disabilities is contingent upon the approval of this plan and application.
Each school division, state-operated program (SOP), the Virginia School for the Deaf and Blind at Staunton, and the Virginia School for the Deaf, Blind, and Multi-Disabled at Hampton (the Virginia Schools), shall maintain current policies and procedures and supporting documentation to demonstrate compliance with the Virginia Board of Education regulations governing the provision of special education and related services, licensure, and accreditation. Local policies and procedures will need to be amended to comply with the Individuals with Disabilities Education Improvement Act of 2004 (IDEA 04). A separate guidance document, entitled Required Modifications to Local Policies and Procedures, has been sent to local directors of special education to assist with the revision process. In addition, completion of the Annual Plans Assurance/Policy Statements form and certification will verify adherence to the new requirements of IDEA.
Policies refer to the basic governing principles
that create rights and responsibilities for the conduct of the local
educational agency business. Procedures
tell how the local educational agency plans to implement the policies. Local educational agencies are required to
submit the Annual Plan to their local school board for approval. State-operated programs and the
The Annual Plan components to be submitted annually are:
The Local Special Education Advisory Committee form;
The Regional or Local Jails Interagency Agreement, if applicable;
The Report on the Implementation of the 2004-2005 Plan; and
The application for use of federal funds.
The Code of Virginia stipulates that the Department of Education assures a free appropriate public education (FAPE) to eligible children with disabilities from age two (by September 30 of the school year) to 21, inclusive. Federal clarification has indicated that Part C (Early Intervention for Infants and Toddlers with Disabilities) regulations do not apply to any child with a disability who is receiving FAPE under Part B Section 619. This provision applies whether the services are fully or partially funded under Section 619.
LEAs, SOPs, and the two
LEAs, SOPs, and the two
Department of Education
Attn: Accounting Department
All required Annual Plan documents, including the application for federal funds, and instructional information are available electronically in Word and Portable Document Format (PDF), in the Annual Plan section of the Office of Dispute Resolution and Administrative Services website, at http://www.doe.virginia.gov/VDOE/dueproc/.
Questions regarding the Part B application process should be directed to Melissa C. P. Smith (Melissa.Smith@doe.virginia.gov), coordinator of administrative services, at (804) 371-0524, or Dr. Judy Douglas (Judy.Douglas@doe.virginia.gov), director, Office of Dispute Resolution and Administrative Services, at (804) 225-2771.
Questions regarding state-operated programs should be directed to Nancy Haynes (Nancy.Haynes@doe.virginia.gov), program specialist for state-operated programs, at (804) 225-3161.
Questions regarding the
Questions regarding section 611 applications, as well as the Part III financial package, should be addressed to Sherry Hubbard (Sherry.Hubbard@doe.virginia.gov), financial specialist, at (804) 225-2339.
Questions regarding section 619 applications should be addressed to Phyllis Mondak (Phyllis.Mondak@doe.virginia.gov), special education specialist, at (804) 225-2675.
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