COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

 

SUPTS. MEMO NO. 23

January 28, 2005

 

INFORMATIONAL


TO:

Division Superintendents

 

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

 

SUBJECT:

Career and Technical Education Equipment Entitlements and Forms for Fiscal Year 2005

 

Attached are the career and technical education state equipment entitlements (Attachment A) for fiscal year 2005 and the reimbursement form (Attachment B). Reimbursement request forms should be submitted to Becky Marable, grants administrator, career and technical education, any time during this fiscal year. However, final reimbursement request forms for fiscal year 2005 must be submitted to Mrs. Marable by June 3, 2005. Reimbursement for regional centers will be made to the school division serving as fiscal agent.

 

Reimbursements may be submitted for the equipment listed in the Recommended Equipment Approved for Career and Technical Education Programs, 2004 edition, that can be found on the Department of Educations Web page at http://www.doe.virginia.gov/VDOE/Instruction/CTE/regulations/equipment.html. All other purchased equipment must have a letter of prior approval from a state program specialist. Invoices are not to be submitted with requests, but maintained at the division level for audit.

 

An inventory of equipment purchased with career and technical education funds must be kept for any purchased items. Record/Item Numbers can be referenced from the Recommended Equipment Approved for Career and Technical Education Equipment Programs document under the individual program service number headings. The itemized list and invoices for each program service that shows the total amount being claimed on the reimbursement request must be on file at the division level for audit.

 

Reimbursements for eligible equipment in fiscal year 2005 will be 50 percent of the total expenditures claimed not to exceed your approved entitlement. Questions concerning eligible equipment may be addressed to James A. Gray, Jr. (Jim.Gray@doe.virginia.gov), associate director of career and technical education, at (804)225-2833. Questions concerning fiscal year 2005 entitlement and the equipment reimbursement process may be addressed to Becky Marable (Rebecca.Marable@doe.virginia.gov), grants administrator of career and technical education, at (804)225-3349.

 

JLD/RM/sgj

 

Attachments

 

http://www.doe.virginia.gov/administrators/superintendents_memos/2005/inf023a.pdf

http://www.doe.virginia.gov/administrators/superintendents_memos/2005/inf023b.doc