COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

 

SUPTS. MEMO NO. 77

April 15, 2005

INFORMATIONAL


TO:

Division Superintendents

 

FROM:

Jo Lynne DeMary

Superintendent of Public Instruction

 

SUBJECT:

Transmittal of the Statement of Administrative Impact and Projected Costs of Implementation for the Proposed Regulations Governing the Re-enrollment of Students Committed to the Department of Juvenile Justice (8 VAC 20-660-10 et seq.)

 

 

As part of its responsibility for promulgating new regulations or revisions to existing regulations, the Board of Education is required to develop a statement of administrative impact and projected cost to school divisions of implementing and complying with such regulations on school divisions. The Board and the Department of Education are required to send a copy of the statement to each division superintendent. (Refer to Section 22.1-17 of the Code of Virginia).

 

The Code establishes the responsibility of the Board of Education to promulgate regulations for the re-enrollment of children who have been in the custody of the Department of Juvenile Justice (DJJ) into the public schools as follows:

22.1-17.1. Regulations for reenrollment.

The Board of Education, in cooperation with the Board of Correctional Education, shall promulgate regulations for the reenrollment in the public schools of children who have been in the custody of the Department of Juvenile Justice. Such regulations shall include the components required in a reenrollment plan and shall provide for consistency in the curricula, standards and policies between the educational programs required by this title, and those of the Board of Correctional Education.

The proposed regulations are new and present a procedure for re-enrollment of students into the public schools when they have been in the custody of the juvenile justice system and receiving instruction through the Department of Correctional Education. The regulations would provide for the exchange of educational information concerning students among the Departments of Juvenile Justice and Correctional Education and the public school divisions.

 

It is the intent of the Board of Education, through these regulations, to:

 

        Create a positive impact on the family, the student, court services, school divisions and correctional centers, as they are seeking to continue the students education upon his or her release from a juvenile correctional center

 

        Provide for consistency in curricula, standards, and polices in all educational programs

 

        Provide for the timely transfer of information by court services, school divisions, and correctional centers

 

        Provide students with timely involvement in appropriate educational programs while in the correctional center and local school divisions upon their release from the correctional center

 

        Encourage dissemination of information, and increase public knowledge about these regulations and the re-enrollment procedures overall

 

        Enhance communication, cooperation, and coordination of services among the public systems required to provide for the educational needs of juvenile parolees

 

It is the goal of the Board of Education, through these regulations, to identify and define the roles and responsibilities of the participants and the required components of the re-enrollment plan and its implementation. The full text of the proposed regulations is available at

http://www.doe.virginia.gov/VDOE/studentsrvcs/proposedre-enrollmentregs.pdf

 

ADMINISTRATIVE IMPACT

 

The proposed regulations will specify the procedures for a smooth uninterrupted transition back into the public school system for students who have been in juvenile correctional centers and have been receiving education from the Department of Correctional Education. By establishing a process for exchange of student records, with procedures, roles and responsibilities, and timelines delineated, re-enrollment and planning for the students continued education can take place on a timely basis prior to a students release from the juvenile justice system. Improving the re-enrollment process should facilitate the attendance and continued educational progress of students.

 

PROJECTED COST

 

School divisions should be able to undertake the implementation of the Proposed Regulations Governing the Re-enrollment of Students Committed to the Department of Juvenile Justice within existing budgets. The regulations would impact primarily middle and high schools and alternative schools. During the 2004 fiscal year, 669, or 61 percent, of the 1,091 juveniles released from juvenile correctional centers were under the age of 18.

 

School divisions will be informed of the public comment period for these regulations. If you have any questions, please contact Cynthia A. Cave, director of student services, at (804) 225-2818, or Cynthia.Cave@doe.virginia.gov.

 

JLD/cac/adw