COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P.O. BOX 2120
SUPTS. MEMO NO. 12
March 24, 2006
Superintendent of Public Instruction
Collection of Data Relative to Compliance with the
Standards of Quality for 2005-2006
Each year as
a part of the annual report to the General Assembly on the condition and needs
of public education in Virginia, the Board of Education is required to report
the level of compliance by local school boards with the requirements of the Standards of Quality (SOQ). This requirement is in response to 22.1-18
of the Code of Virginia. The information required to prepare the
majority of this report is not available to the Department of Education from
other sources. The complete text of the
current standards can be found on our website at http://www.doe.virginia.gov/administrators/superintendents_memos/2005/inf142b.pdf.
This year, the department has developed an electronic data
collection instrument, using the single sign on for Web application systems
(SWSS). The following suggestions are
offered that will help to expedite your collection and reporting of SOQ
the data will require the use of an Internet browser. Internet Explorer
5.5 or higher or Netscape 6.0 or higher must be used. Please ensure the availability of either
browser version at the site(s) at which data will be entered.
this year, a contact person in your division reported certain school
information through the School and Staff Administration Data Collection
(School ID). To eliminate delays in entering SOQ Compliance data, please have your school and
staff administration contact person ensure that the name and contact
information have been entered for the SOQ Compliance contact person.
the school and staff administration contact person determines that
information described above has been submitted incorrectly or that no
information has been submitted, he or she must take the necessary steps to
correct the information (using Web-based application directions provided
Memorandum ADM No. 31) at least one day prior to entering data in the
SOQ Compliance application.
As with other electronic data collection
applications, anyone entering or reviewing SOQ Compliance data must have a
login and password. Your SSWS account
manager must assign a login and password to the following individuals:
1. The SOQ Compliance contact person
central office staff responsible for entering or reviewing data
School divisions will be able to submit SOQ Compliance data
to the departments database only if the above items are in place.
Additional information related to entering SOQ Compliance
- SOQ Compliance information is
entered through the SSWS SOQ Compliance application.
- Instructions for answering questions
and verification forms are available at the link below and through the SOQ
- In all instances, corrective
action plans that may be required for issues of noncompliance are embedded
in the SOQ Compliance application for use as the data are entered.
- The divisions data must be
submitted via the SWSS system to the Department of Education no later
than May 9, 2006, in the manner prescribed by the directions on the
- After the division submits its
data, the SOQ Compliance application window will lock. Superintendents needing to enter or
correct data beyond that date must contact Michelle Vucci, director of
policy, at (804) 225-2403, to regain access to the SOQ Compliance application. After all data have been entered, the system
will generate a report of your responses in PDF format that you may print
and keep for your records or that you may save to disk for future
- The first page of the
report must be signed by the division superintendent and chairman of the
school board, and submitted to the Office of Policy no later than May 19, 2006. Please
do not send the entire report to the department.
If you have
questions regarding this submission, please do not hesitate to contact the
Office of Policy and Communications at (804) 225-2403 or by e-mail to firstname.lastname@example.org.