DEPARTMENT
OF EDUCATION
P.O.
SUPTS.
MEMO NO. 17
May 5,
2006
|
TO: |
Division Superintendents |
|
FROM: |
Acting Superintendent of Public
Instruction |
|
SUBJECT: |
Authorization
of Signatures in Absence of Division Superintendent - Fiscal Year 2007 |
Situations may occur
when the division superintendent is out of the office at a time when his or her
signature is needed on Department of Education documents. On such occasions, persons other than the
division superintendent may be authorized by the local school board to sign
department documents. The Department of
Education must be notified of such board action and the authorized signature
must be on file in the department before we process requests for reimbursements
or other official actions that would normally require the division
superintendents signature.
A Web-based
form is included as a part of the School and Staff Administration Data
Collection (School ID) to identify the authorized person(s). After identifying the authorized person(s),
the school and staff administration contact person should print out the
Authorization of Signatures form and obtain the required signatures and seal
to establish signature authorization for fiscal year 2007 (July 1, 2006,
through June 30, 2007). This signature
authorization will also be used to identify the person or persons authorized to
make approvals for the division superintendent in the OMEGA online
reimbursement application. Please mail the completed form to the Department of
Education by May 26, 2006, at the following address:
Data Administration
Office of Education
Information Management
If the division
superintendent is the only person authorized to sign Department of Education
documents and no person is identified on the Web-based form, the Authorization
of Signatures form will indicate none authorized when printed. Please return
this form signed by the division superintendent.
If any changes occur
during the year in the person(s) authorized to sign department documents for
fiscal year 2007, the Web-based form must be updated, and a new Authorization
of Signatures form should be signed, sealed, and mailed to the Department of
Education.
For further
information, please contact Data Administration at DataAdm@doe.virginia.gov or (804)
225-2099.
PIW/BHC/dmb